Cost Controller - UIC Oil and Gas Support

Overview

UIC Oil and Gas Support (UICOGS) seeks a Cost Controller to support financial operations and assist project management teams in creating, managing, and distributing cost control information for construction projects. The role is responsible for inputting, tracking, and generating reports on project costs and actively collaborates with project teams to plan, manage, and execute cost control functions for both government and private sector projects.

Responsibilities

Intended to supplement the general accounting functions provided by Accounting and Payroll Departments, the Cost Controller must provide detailed, accurate and timely project cost information to the Project Management Teams to provide the basis for sound financial management and prudent decision making based on up-to-date cost information. The Cost Controller will also provide UICCS management additional administrative functions relevant to business operations. The Cost Controller will have access to sensitive and proprietary information that cannot be shared with employees or other UIC companies, therefore, the CC has to abide to UIC Construction confidentiality.

Essential functions will include:

Construction Operations:

• Participate in the initial creation of the Project Plan, providing administrative support and cost control input as required.
• Participate in the creation of the initial Project Budget, and roll budget over from the original Bid Day Estimate. Develop, with the Project Management Team, requisite detail for each phase code that can be used to accurately track field production and costs.
• Review Contract requirements for administrative responsibilities.
• Assist in the management and maintenance of all project management software “tools”, as required.
• Anticipate and become involved in analyzing assigned project problems or issues and provide the necessary support to resolve these matters.
• Help initiate and participate in the close out of projects in an efficient, thorough, and timely manner.
• Help ensure appropriate operational responses to all Contract Document requirements.
• Set up and maintain accurate hard copy and digital Project files.

Business Operations:

• Filling out accurate information required by the Small Business Administration (SBA) to maintain SBA status.
• Provide a variety of accurate financial reports as requested by management, such as, budgets, monthly and quarterly budget/variance reports, and all necessary documentation for government and private sector agencies or companies that UICCS solicits or performs work.
• Review Government bid forms for accuracy prior to submittal.
• Maintain up-to-date accurate data on websites where UICCS is registered as a provider, including government agencies.
• Set up and maintain accurate hard copy and digital Company files.
• Manage other office staff as required.

Contract Administration:

• Work with project management team to understand and note all reporting requirements for each specific project.
• Input job number, phase codes and budgets for new projects into the job cost accounting system. Work with project management team to identify the requisite level of detail for each phase code to allow for accurate field production and cost tracking.
• Review weekly time sheets for project coding, preparation and distribution.
• Ensure accuracy of weekly labor and equipment recaps.
• Input all prime contract change orders, modifications, and contract adjustments into the job cost system.
• Maintain job related data in the job cost master file.
• Review reconciliation of payroll reports to recap.
• Oversight review of journal entries for equipment rent and corrections to the job cost system.
• Oversight review of equipment time sheets to recaps and job cost system.
• Analyze cost data on projects when requested by the project management team.
• Provide access to cost reports for the project management team for monthly “Project Review” meetings with the General Manager.
• Review cost at completion data provided by the project management team to ensure that no marked or significant change has occurred. If so, review with the Project Management team for accuracy, assist in resolving the discrepancy, and bring to the General Manager’s attention.
• Assist in the preparation and creation of the General Contractor Schedule of Values, as required.
• Oversight review of subcontractor Certified Payroll Reports for accuracy.
• Assist all project management team members, when necessary, and as directed by the General Manager.
• Oversight review of project management teams weekly and monthly reports. These reports should be completed in a timely and accurate manner. These will include the Quantity Complete Survey/Labor Recap, Job Cost Variance Report (JCVR’s), Job Status Reports (JSR’s), Purchase Order Summary Status Report, Change Order Status Report, Subcontractor Payment Status Report, Cash Flow Projection Reports etc...) for each active project.
• Oversight of Project Management teams accounts receivable processes, which include accurate invoicing and payment cycle. When necessary, actively pursue receipt of outstanding receivables from customers.
• Oversight of project payment to subcontractors, suppliers, and vendors.

Image and External Relations:

• Promote UICCS’s reputation as a respected member of the community.
• Participate effectively in representing UICC at functions outside the corporation, when required.
• Maintain strong relationships with clients, subcontractors, and architect and design consultants.

Qualifications

Minimum Qualifications:

• Extensive knowledge of construction accounting systems.
• Extensive knowledge and application of construction accounting processes, techniques, and documentation experience.
• Extensive knowledge and application of Government and private sector invoicing and contract methods.
• Knowledge of business administration and possess the ability to coordinate with internal and external personnel.
• Possesses the ability to read and understand reports and documents with a high degree of efficiency.
• Responds to common inquiries from internal and external customers with a high degree of efficiency.
• Effectively presents information to top management with effective communication skills.
• Ability to work both independently with little supervisory direction and as a team player.
• Proficiency with Microsoft Office software, including PowerPoint, Access, and Publisher.
• Proven track record of good attendance and punctuality from previous employer, company, or department.
• Ability to interact with both co-workers and clients in a courteous and professional manner.
• Self-starter, extremely organized and detailed-oriented with strong commitment to accuracy.
• Possess the desire to provide customer and UICCS company service solutions.

Preferred Qualifications:

• Extensive knowledge of Timberline accounting system.
• Knowledge of government contract forms, submittals, RFP, and contract processes.
• Previous experience generating Union Payroll Reports.

Physical and Mental Demands

• Frequently required to read text on a computer screen and in hard copy, stand or sit, talk, and hear.
• Frequently required to enter information into computers via a keyboard or other peripheral device.
• Exposure to moderate levels of noise in a well-lit, well-ventilated and moderately paced environment.
• Continuously required to sit, hear and/or respond to verbal/audio cues, perform repetitive motions of hands and wrists, and read computer screen.
• Occasionally required to stand or walk.
• Rarely required to climb, balance, stoop, kneel, crouch, crawl, twist, bend, or reach with hands and arms.
• Rarely required to push, pull and/or carry objects up to 10 pounds.

Working Conditions:

• The work environment is that of a typical office setting.
• In a large building in an urban setting.