Operations Coordinator - UIC Arctic Research & Logistics

Overview

The Operations Coordinator will provide hands-on logistical and operational support for UIC Arctic Research & Logistics (ARL), including coordinating in-person logistics, maintaining and preparing lodging facilities and vehicles, staging vehicles for client use, greeting clients at the airport, and supporting community outreach and relationship-building efforts. This role will support research and military clients conducting fieldwork and community engagement activities in Nome and the surrounding region. One of our missions is to bring the science to the community. We do this with various public and school events. This position will actively engage with researchers and the community to ensure this is done in a productive way. The Operations Coordinator should be familiar with the Nome community and have experience with motor vehicles, snowmachines, and ATVs, including their operation, preparation, and basic maintenance. The position requires flexibility, strong organizational and interpersonal skills, and the ability to respond to changing logistical needs.

Responsibilities

Essential functions will include:

• Coordinate client logistics in Nome, including airport pickups and drop-offs, vehicle delivery and retrieval, vehicle walk-arounds, and lodging check-ins.
• Provide orientation and basic operating instructions for snowmachines and ATVs.
• Prepare and stage vehicles, snowmachines, ATVs and other equipment for client use, ensuring they are clean, organized, fueled and ready for deployment.
• Maintain UIC ARL facilities and equipment through routine inspections and schedule service and repairs, as needed.
• Build and maintain positive relations with Nome community members, local service providers, and other stakeholders to support operations and community engagement efforts.
• Set up and manage local outreach and engagement events with the aid of the Science Liaison.
• Work directly with UIC ARL Project Managers to responsibly include outreach activities in their project’s scope.
• Work with UIC ARL employees and clients to coordinate community outreach activities, local events, and other logistical needs supporting research and military exercises.
• Perform administrative duties including maintaining client and equipment records, vehicle maintenance logs, timekeeping records, and electronic correspondence.

Knowledge and Critical Skills/Expertise:

• Knowledge of machines and tools, including their designs, uses, repair, and maintenance.
• Knowledge of the diverse community in Nome and the Bering Straits region.
• Ability to support researchers and military personnel with community outreach that disseminates information and work performed within the region.
• Well organized and demonstrate the ability to perform the assigned duties in a proficient manner.
• Perform independently without direct supervision. Knowledge/awareness of safety concerns.
• Possess punctual work history.
• Ability to test for and pass a Non-DOT pre-employment drug screening and must follow all Non-DOT Drug and Alcohol testing program requirements.

Qualifications

Minimum Qualifications:

• Must possess current Alaska Driver's License.
• Demonstrated organizational skills and the ability to manage time and prioritize tasks.
• Demonstrated experience working effectively as part of a team.

Physical and Mental Demands:

• Regularly lift/move up to 50 lbs.
• Outside work in the winter and summer.