Manager of Budget Operations

Job Description

UW Tacoma Fiscal Services has an outstanding opportunity for a Manager of Budget Operations to join their team.

About this Opportunity

Reporting to the Director of Fiscal Services, the Manager of Budget Operations provides leadership for the operational administration of the University's budgeting processes, budget systems, and financial planning support activities. The position serves as the campus functional expert for budget administration, Adaptive Planning, budget reporting, and fiscal consultation, ensuring schools and administrative units have the guidance, tools, and support needed to effectively manage their financial resources.

Key Responsibilities

Budget Operations & Administration (35%):

• Coordinate the operational administration of the University's annual operating budget processes in partnership with the Associate Vice Chancellor for Planning & Budget.
• Support implementation of institutional budget decisions and funding changes.
• Prepare, review, and process budget revisions, transfers, position funding changes, and related budget transactions. Develop financial analyses and reports to support operational and management decisions.
• Monitor budget activity and assist departments with budget management and financial planning.

Budget Systems & Reporting (25%):

• Serve as the campus functional administrator for Adaptive Planning. Maintain budget models, assumptions, security, and system configurations. Develop and maintain financial reports, dashboards, and budget reporting tools.
• Ensure the integrity of budget data between Adaptive Planning and Workday. Coordinate system enhancements, testing, and implementation of new functionality. Develop and maintain system documentation, procedures, and user guidance.

Budget Operations & Campus Support (15%):

• Serve as the primary campus resource for budget administration and Adaptive Planning. Provide guidance to departments on budget administration, funding, and financial management. Develop training, procedures, and user documentation for budget systems and processes. Partner with campus departments to resolve budget issues and continuously improve budget operations.
• Maintain budget system security, user access, and system configuration.

Grant & Specialized Budget Administration (15%):

• Review sponsored project proposal budgets and budget justifications for institutional compliance.
• Conduct the campus fiscal review of grant proposal budgets prior to submission. Support the operational administration and reporting of the University's capital budget. Prepare reports and analyses related to specialized budget activities.
• Recommend process improvements that strengthen budget administration and customer service.

Leadership & Staff Development (10%):

• Supervise Classified staff responsible for budget administration and reporting. Establish priorities, assign work, and evaluate performance.
• Foster collaboration, accountability, continuous improvement, and professional development. Participate on University committees and complete special projects assigned by the Director.

Required Qualifications

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Minimum Qualifications

Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager.

• Bachelor's Degree in Business Admin, Accounting, Finance, Economics, Public Administration or similar field.
• 5 years of demonstrated experience with financial system administration and budget development processes.

Additional Qualifications

• Experience supervising professional or classified staff.
• Strong analytical skills with experience reviewing and interpreting complex financial data.

Preferred Qualifications

• Comprehensive knowledge of GAAP, fund accounting, internal controls, and financial reporting principles.
• Experience working in higher education or public sector finance.
• Experience with Workday Financials and Adaptive Planning.
• Experience integrating budget systems with general ledger activity.
• Interpersonal Skills: Model and maintain the values of candor, openness, inclusiveness and honesty. Build and maintain the trust of others. Ability to work effectively and positively with individuals of diverse cultural and socioeconomic backgrounds and educationally diverse populations. Ability to work collaboratively with internal and external customers, including the ability to lead a team to work effectively across organizational lines.
• Communication: Communicate plans and activities in a manner that supports strategies for unit involvement and accomplishment of mission and outcomes. Strong written and verbal communication skills. Demonstrate awareness of how positive words and actions may impact or contribute to situations to enhance the outcomes. Must be able to communicate with individuals with differing levels of financial knowledge.
• Establishment of Rapport: Interacts effectively with others to establish and maintain smooth working relationships. Builds working relationships characterized by a high level of acceptance, cooperation and mutual respect. Maintains an open, approachable manner, and treats others equitably and respectfully; preserves others’ self-confidence and dignity, and shows regard for their opinions.
• Personal Responsibility: Demonstrates responsible personal and professional conduct, which contributes to the overall mission and goals of the Campus; accepts personal responsibility for the quality and timeliness of work; earns trust, respect, and confidence from the Campus community.
• Adaptability & Flexibility: Adapts to changing business needs, conditions, and work responsibilities. Responds positively to change, embracing and using new practices or values to accomplish goals and solve problems. Manages change in a way that reduces the concern experienced by others. Remains calm under stress. Openness to different and new ways of doing things. Excellent organizational skills in identifying and prioritizing work activities; ability to work on multiple and concurrent projects.
• Experience in preparation of presentation and decision support materials (e.g. power point presentations, graphics, and reports.

Compensation, Benefits and Position Details

Pay Range Minimum:

Pay Range Maximum:

Other Compensation:

Benefits:

Shift:

Temporary or Regular?

FTE (Full-Time Equivalent):

Union/Bargaining Unit:

About the UW

Working at the University of Washington provides a unique opportunity to change lives - on our campuses, in our state and around the world.

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected].

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.