Community and Alumni Relations Program Coordinator III

Overview

The Division of Community and Campus Engagement (C&CE) at Utah State University (USU) Eastern is seeking a highly organized and people-oriented person to serve as the Community and Alumni Relations Program Coordinator III. This employee moves forward critical community related programs, public relations projects, and alumni events in the Division of C&CE. This position oversees various community special programs, serves as a leading member of the Eastern Alumni chapter committee, and serves as the advancement office contact at Eastern for philanthropic minded individuals.

Responsibilities

60% - Supervision and Community Engagement

• Serves as a principal member of the Eastern Leaders Academy leadership team.
• Serves as one of the leading members of planning teams, coordinates and markets campus events, including the Legacy Dinner, Eastern Utah Economic Summit, and Town Ties.
• Plans and coordinates special events such as open houses and outreach and community events.
• Designs, coordinates, implements, leads planning teams, and serves on committees for other community engagement programs and events (e.g. International Days, etc.).
• Coordinates, gathers information and makes decisions concerning community and campus sponsorship requests.
• Serves as a principal liaison between administration/staff/faculty and/or external constituencies.
• Facilitates seminars, meetings, and special projects.
• Write and/or assist with writing grants and proposals as appropriate to the objectives and funding nature of programs.
• Coordinates activities of support staff, consultants, and/or volunteers engaged in implementation and administration of program objectives.
• May develop or participate in the development of funding proposals for programs.
• Partner with other marketing and public relations personnel to move forward projects.
• Build and maintain the positive brand of Eastern and the division of Community and Campus Engagement.
• May teach or lead seminars, classes, and/or workshops.
• Collects and analyze data and identifies trends
• Creates and maintain reports and data visualizations to aid in the delivery and understanding of data
• Seeks opportunities for efficiency improvement of existing processes.
• Handles confidential information with tact and discretion.
• Ensures compliance with all local, state, and federal health, safety, and employment laws and regulations.
• Orders inventory and supplies; develops and maintains inventory management controls.
• Coordinates with third party vendors.
• May manage the day to day operations of the community engagement team.
• May manage community engagement personnel; this includes hiring, training, scheduling, disciplinary functions, and all associated paperwork.
• May oversee budgets and makes wise fiscal decisions.
• May develop annual budget to include capital expenditures.
• May review expenditures, approves purchases, and determines labor budget.
• Other duties, as assigned.

30% - Advancement Support

• Coordinates donor deposits, acknowledgments, and scholarship “thank you” letters.
• Facilitates Annual endowment reports and individual donor impact reports.
• Coordinates donor stewardship gifts and engagement with donors.
• Supports the development officers who work in regions that Eastern serves.
• Serves as the annual giving coordinator and assist with all events surrounding annual giving, including “A” Day of Giving and Employee Giving.
• Provides support to the Advancement Council.
• Coordinates unit donor events.
• Facilitates Eastern athletic department sponsorship acknowledgments, “thank you” letters, and holiday cards.

10% - Alumni Relations

• Serves as a principal member of the Eastern Alumni Committee and provides support for the committee.
• Plans and coordinates alumni events.
• Coordinates with alumni personnel in Logan.

Qualifications

Minimum Qualifications

• Bachelor's degree in a related field plus two years of relevant work experience, or Master’s degree in a related field; or Equivalent combination of education plus experience is required.

Preferred Qualifications

• Master’s Degree in business, education, human services, or a related field
• Two years, or more, experience working in a higher education, advancement setting
• One year, or more, experience in working in campus and community engagement setting
• Experience in standing up new community programs in a higher education setting
• Experience working on community planning teams for community events
• Knowledge and experience with USU policies and procedures
• Working knowledge of Millennium, ServiceNow, and Argos
• Proficient in using Canva and Qualtrics

Knowledge, Skills, and Abilities

• Excellent interpersonal skills, including tact and discretion.
• Consistent ability to communicate with diverse backgrounds and cultures.
• Energetic, dynamic, motivated, responsible, and a problem solver.
• Autonomous, hardworking, well-organized, and able to take initiative.
• Capable of brainstorming and collaborating with teams across multiple campuses.
• Proficient at complete assignments while balancing multiple tasks at one time, without direct supervision.
• Adept at handling ongoing assessment and change.
• Skilled in training and supervising employees.
• Proficient in budget oversight and financial data analysis.
• Competent in organizing resources, schedules, and special events.
• Knowledgeable in program development, grant management, and quality control.
• Proficient in using computers, software applications, and delivering excellent customer service.

Required Documents

Along with the online application, please attach:

• Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”
• Cover letter to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.**

Advertised Salary

ADA

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. This position requires moderate physical activity, including the handling of objects up to 25 pounds and/or standing or walking more than one hour per day.

University Highlights

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.

USU enrolls over 29,800 students, both online and in person at locations throughout the state. Utah State’s 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU educates students from all 50 states and more than 80 countries. For over 100 years, USU Extension has served and engaged Utahns, serving every county in the state.

Competing at the NCAA Division I level in 16 sports, USU is a proud member of the Pac-12 Conference, officially joining on July 1, 2026. The Aggies capped a historic final season in the Mountain West by capturing nine combined regular-season and tournament titles in 2025-26, with five teams advancing to postseason play. This tradition of excellence extends to the classroom, where 232 student-athletes earned academic honors, and to the community, where USU ranked second nationally in Division I service hours, with nine teams placing in the top 10 for community service.

Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported and where diversity of thought and culture are cultivated. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU.

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and a reasonable accommodation for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or [email protected].

*updated 07/2026

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring, promotion, transfer, or termination based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy or any other federal, state, or local law.

Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race, color, religion, sex, familial status, disability, national origin, source of income, sexual orientation, or gender identity. Additionally, the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.

In all circumstances, Utah State University follows state and federal laws related to sex-segregated spaces.

The following office has been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

Civil Rights & Title IX Office

Old Main Room 405

1475 Old Main Hill, Logan UT 84322

[email protected]

(435) 797-1266

For further information regarding non-discrimination, please visit crtix.usu.edu or contact:

U.S. Department of Education

Denver Regional Office

303-844-5695| [email protected]

U.S. Department of Education

Office of Assistant Secretary for Civil Rights

800-421-3481 | [email protected]

*updated 08/2026