Coordinator III

Overview

This Coordinator III position is responsible for managing and coordinating multiple travel-related programs and services within the Caine School of the Arts, supporting student travel, guest artist and scholar visits, and affiliated programs. The position ensures compliance with university travel policies, provides expert guidance and booking services, and maintains accurate records and program communications.

Responsibilities

Differential Tuition Student Travel Program:

• Review and verify student travel proposals for eligibility and accuracy.
• Guide students through the application, budgeting, and approval process.
• Track budgets, matching funds, and overall program expenses.
• Schedule and meet with individual students and groups to plan travel.
• Purchase travel and maintain program documentation.
• Recommend and implement program improvements.
• Keep the program website and related communication materials current.

Visiting Artists and Scholars Series:

• Collect and submit necessary contract information for visiting artists and scholars.
• Coordinate travel arrangements (airfare, lodging, ground transportation).
• Attend planning meetings to align travel logistics with program needs.

Lyric Repertory Company Travel:

• Coordinate and book travel for Lyric Repertory Company members.
• Determine appropriate travel dates, costs, and accommodations.
• Prepare and distribute detailed travel itineraries.

Travel Coordination & Advising:

• Research travel options, provide recommendations, and book travel for students and guests.
• Respond promptly to travel inquiries and support travelers with logistical questions.
• Provide after-hours support for urgent travel changes on a limited basis.

Financial Coordination & Compliance:

• Initiate and submit Travel Authorizations (TA) and Travel Reimbursements (TR).
• Review and process travel P-Card purchases at level 10 approval authority.
• Track and reconcile travel expenses, submit documentation for approvals.
• Collaborate with the Business Services team on financial documentation and reporting.
• Stay current with USU travel policies and procedures and serve as a resource for travel regulations for Caine School constituents.

General Administrative Support:

• Maintain records and documentation across all programs.
• Assist with other aspects of the Differential Tuition Program as workload allows.
• Provide Caine School reception desk coverage as needed.
• Perform other related duties as assigned by supervisor.

Qualifications

Minimum Qualifications:

• Four years of related work experience; or an associate degree/technical training plus two years of related work experience; or a bachelor’s degree in a business field is required.

Preferred Qualifications:

• Experience in the arts.
• Experience working with students.

Knowledge, Skills, and Abilities:

• Strong knowledge of university travel policies and financial systems.
• Ability to manage multiple projects and deadlines simultaneously.
• Excellent communication and interpersonal skills.
• Attention to detail and accuracy in budget tracking and documentation.
• Proficiency in travel research and reservation tools.
• Capability to work independently and provide customer-focused service.
• Flexibility and discretion when handling urgent or after-hours travel issues.

Required Documents

Along with the online application, please attach:

**Document size may not exceed 10 MB.**

Advertised Salary

ADA

Employees typically work in an office environment and are protected from weather conditions or contaminants, but not necessarily occasional temperature changes. However, in certain instances employees may work outdoors and may not be protected from weather conditions. Employees nearly continuously sit and often use repetitive hand motions.

College/Department Highlights

The Caine School of the Arts seeks to make the arts more visible, more innovative, and more fully integrated into the intellectual life of Utah State University and the communities it serves. The Caine School is a collaborative community, representing the collective strengths and voices of the arts, and it acts as a conduit for connecting people and programs. The Caine School offers a visiting artist program that brings important artists, designers, and scholars to campus, is home to award-winning faculty, features a world-class performance hall, offers internships with prominent artists and designers, and operates several international study opportunities.

University Highlights

As Utah’s student-centered, land-grant research university, Utah State University expands opportunity and strengthens communities across the state through learning, discovery, extension, and engagement. Founded in 1888, USU now holds two Carnegie distinctions: R1 status for very high research activity and the Carnegie Community Engagement Classification. Its innovative research and scholarship is grounded in reciprocal partnerships with local, regional, and global communities, advancing knowledge and serving the public good across Utah, the nation, and the world. With over 50 world-class research facilities and the nation’s second-oldest undergraduate research program, USU prepares students to become active, civically engaged leaders who can address critical societal challenges.

USU enrolls over 29,800 students, both online and in person at locations throughout the state. Utah State’s 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU educates students from all 50 states and more than 80 countries. For over 100 years, USU Extension has served and engaged Utahns, serving every county in the state.

Competing at the NCAA Division I level in 16 sports, USU is a proud member of the Pac-12 Conference, which it joined July 1, 2026. The Aggies capped a historic final season in the Mountain West by capturing nine combined regular-season and tournament titles in 2025-26, with five teams advancing to postseason play. This tradition of excellence extends to the classroom, where 232 student-athletes earned academic honors, and to the community, where USU ranked second nationally in Division I service hours, with nine teams placing in the top 10 for community service.

Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported and where diversity of thought and culture are cultivated. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when it named Utah State the best employer in Utah in 2023. Learn more about USU.

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and a reasonable accommodation for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA coordinator in the Office of Human Resources at 435-797-0122 or [email protected].

*updated 10/26

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring, promotion, transfer, or termination based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy or any other federal, state, or local law.

Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race, color, religion, sex, familial status, disability, national origin, source of income, sexual orientation, or gender identity. Additionally, the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.

In all circumstances, Utah State University follows state and federal laws related to sex-segregated spaces.

The following office has been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

Civil Rights & Title IX Office

Old Main Room 405

1475 Old Main Hill, Logan UT 84322

[email protected]

(435) 797-1266

For further information regarding non-discrimination, please visit crtix.usu.edu or contact:

U.S. Department of Education

Denver Regional Office

303-844-5695| [email protected]

U.S. Department of Education

Office of Assistant Secretary for Civil Rights

800-421-3481 | [email protected]

*updated 08/2026