Finance Admin Manager
Purpose
We're looking for a Finance & Administration Manager to own the financial engine and administration of a fast-growing, multi-entity business.
This role owns finance operations end to end, from invoicing, payments, receivables, month-end, cash management and controls through to policies, supplier administration and coordination with external HR and professional partners. You will make sure the numbers are right, money moves on time, and nothing falls through the cracks.
The ideal candidate is a senior, hands-on operator who anticipates what is needed, communicates clearly, and wants to build a function rather than simply maintain one. As the company scales, this role has a clear opportunity to grow into a head-of-function position.
You could be a great fit if...
You have around 10 years of business experience with a strong finance or accounting core
You've run a finance function, not just worked inside one, and you're comfortable being the most senior finance person in the room
You enjoy being hands-on with invoicing, payments, reconciliations, cash flow, month-end close and reporting
You're naturally proactive, spotting what is needed and getting started before anyone has to chase you
You communicate clearly, surface risks early and bring a proposed solution when something needs attention
You enjoy building relationships and can manage a bookkeeper, external advisors, suppliers and internal stakeholders with equal confidence
You're ambitious about building a scalable finance and administration function in a fast-moving, multi-entity business
You're comfortable matching the CEO's working hours across multiple time zones when required
Requirements
Bachelor's degree in Accounting, Finance or a related field; CPA, CA, ACCA or CIMA is a plus
Proven experience owning day-to-day finance operations across multiple entities, countries, currencies and jurisdictions
Deep hands-on expertise in Xero, including general ledger management, reconciliations, supporting schedules and month-end close
Strong cash management and short-term cash flow forecasting capability, with the judgement to flag risks before they materialise
Experience owning customer invoicing, receivables follow-up, accounts payable, supplier relationships and disciplined payment runs
Hands-on experience with international payment platforms and banking facilities, ideally Wise, Airwallex and AMEX
Strong multi-currency accounting capability, including realised and unrealised FX gains and losses
Advanced Excel or Google Sheets skills, with the ability to build useful models rather than only maintain existing ones
Experience managing at least one direct report and holding external accountants, auditors, tax advisors and other partners to agreed deadlines
Working knowledge of VAT or GST obligations in at least one international jurisdiction
Strong documentation and control habits across finance policies, approvals, banking access, expenses, travel and supplier administration
Clear written and verbal communication, with the ability to turn financial information into useful reporting for the CEO and wider team
What You Will Own
The month-end and year-end close calendar, ensuring accurate and timely delivery every cycle
Cash management, short-term forecasting, budget variance analysis, cash buffers and capital requirement visibility
The end-to-end invoicing cycle, including monthly preparation from the 15th, customer invoicing, reconciliations, collections and ageing visibility
Payment operations across Wise, Airwallex and local banking rails, with appropriate approval discipline
A clean and accurate Xero general ledger, balance sheet integrity and complete supporting schedules across the group
The bookkeeper's priorities, output quality, development and independence
External HR partners across jurisdictions, including onboarding, offboarding, contracts, payroll inputs and employment compliance
Relationships with accountants, auditors, tax advisors, corporate secretarial partners, suppliers and other operational partners
Company finance and administration policies covering expenses, travel, media, technology, banking and operational approvals
Operational suppliers and company administration, including technology assets and office arrangements
Monthly company revenue and operating expense reporting, along with brand-level financial reporting for the CEO
Coordination with internal teams to keep fees, commissions, paid media, enablement briefs, growth forecasts, P&Ls, valuations and prefund predictors current
Continuous improvement and automation of finance workflows, integrations and reporting
Bonus Points
Experience integrating and automating third-party applications with Xero
Exposure to transfer pricing and intercompany documentation
Experience supporting a fast-growing, multi-brand or international business
Experience maximising banking points, rebates and other commercial benefits
Familiarity with outsourced HR compliance and corporate secretarial activities across multiple jurisdictions
You probably shouldn't apply if...
You're looking for a predictable role with a narrow finance remit and little operational ownership
You prefer to wait for direction rather than anticipate what the business will need next
You're uncomfortable being hands-on with the detail while also building better systems and controls
You avoid difficult conversations or allow risks and missed deadlines to surface late
You need to be chased for updates, reconciliations, reporting or follow-through
You're not comfortable managing multiple entities, currencies, partners and priorities at the same time
The best time to join Valerie was yesterday. The next best time is now
Our Hiring Process
We want interviews to be valuable for both sides. Throughout the process, you'll meet the people you'll work with, learn more about the role, and get a chance to understand how we think and operate.
Our process typically includes:
Introductory conversation with our Talent team <> 30 mins
Hiring Manager interview <> 30-45 mins
Role-specific assessment or practical exercise (where applicable)
Cross-functional or stakeholder interviews <> 30-45 mins
Final conversation with leadership <> 30-45 mins
We'll always let you know what to expect before each stage.
What You Can Expect
Meaningful work with visible impact
High ownership from day one
Collaboration with experienced founders, operators, and specialists
A team that values curiosity, initiative, and continuous improvement
Competitive compensation and the tools you need to do your best work
Opportunities to grow as Valerie grows