Receptionist

· Greet, welcome, and assist visitors, clients, and employees in a professional and courteous manner while maintaining a positive first impression of the company.

· Manage the reception area to ensure it remains clean, organized, secure, and welcoming at all times.

· Answer, screen, and direct incoming telephone calls, emails, and general inquiries promptly and professionally.

· Register visitors, maintain visitor records, issue access badges where applicable, and ensure compliance with company security procedures.

· Coordinate meeting room bookings, prepare meeting facilities, and manage office calendars, appointments, and visitor schedules.

· Handle incoming and outgoing mail, courier services, document distribution, and other reception-related correspondence.

· Coordinate with internal departments to facilitate visitor appointments, administrative requests, travel arrangements, and other office support activities.

· Maintain accurate reception records, monitor office supplies for the reception area, and ensure timely replenishment of required materials.

· Report facility, maintenance, security, or health & safety issues related to the reception area and ensure compliance with company policies and procedures.

· Maintain confidentiality of company information and perform other administrative and clerical duties assigned by the Administration Manager or immediate supervisor.

Requirements

• Bachelor’s degree in Business Administration, or a related field.

• 2 years of experience in administration, office management, or related role.

• Professional presentable appearance with positive attitude is mandatory.

• Basic knowledge of office equipment (telephone systems, printers, scanners, photocopiers, etc.).

• Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).

• Basic understanding of document filing and records management.

• Good command of written and spoken English and Arabic.

• Strong interpersonal and customer service and communication skills.

• Teamwork and collaboration skills.