Front Desk Assistant

Are you an organized and communicative person who enjoys interacting with people and keeping things running smoothly? We are looking for a Front Desk Assistant support our daily office activities and maintain good working relationships with colleagues, clients and partners.

If you are proactive, detail-oriented and able to work independently, we would like to meet you!

What will you do?

• Provide administrative support to all employees on site.
• Greet visitors and notify the relevant colleagues; answer and direct incoming phone calls,
• Maintain good relationships with colleagues, clients, suppliers and other business partners.
• Monitor office, maintenance and cleaning, place orders with suppliers and help negotiate the best offers.
• Manage incoming and outgoing documents, mail and file and archive correspondence, ensuring confidentiality.
• Draft business correspondence and forward financial documents (invoices, expense reports) to the Finance department.
• Plan occupational health and safety (OHS) training and occupational medical check-ups.
• Help organize internal events and coordinate protocol arrangements for meetings and business visits.
• Prepare reports and keep relevant documentation up to date.

What are we looking for?

• A university degree.
• 1 to 2 years of experience, preferably in an administrative, reception or office support role.
• English at a minimum B1 level
• Good knowledge of MS Office, especially Outlook, Word, Excel, PowerPoint and AI tools
• Experience with document management tools is an advantage.
• Good communication, listening and interpersonal skills.
• Strong organizational and time management skills, attention to detail and the ability to prioritize tasks.
• Diplomacy, negotiation and problem-solving skills, a positive attitude and team spirit.
• Knowledge of French is an advantage.

What do we offer?

• Professional growth opportunities in an international business environment.
• An extra day off for your birthday.
• Wellbeing programs, internal events, competitions and sports activities.
• A flexible benefits platform, including meal vouchers, medical insurance, gym membership, holiday vouchers and more. Your benefits package grows with your seniority.

Interested in joining us?

Send us your CV and take the next step in your career. We look forward to meeting you!

Requirements

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