Personal Assistant

Our Mission

At Vertical Aerospace, we are pioneering the way for electric aviation. The Valo, our eVTOL (electric, vertical, take-off and landing), 'zero emissions' aircraft will set a new safety standard for how we will navigate the sky.

We won't realise our mission following the same legacy processes and traditions our predecessors followed, instead, we want to 'redefine' aerospace best practices. We are growing quickly from a prototype business to a scaling SME, and the next few years will be critical to our success and delivering on our ambitious goals. Valo is targeting airliner-level safety certification in 2029 ahead of entering service with our airline and operator customers.

About The Role

We are seeking a Personal Assistant to join our team based at our Bristol Headquarters site. You will work alongside a talented group of PAs and EAs who collectively support the company’s senior and wider leadership team. Responsibilities include assisting with key customer and supplier visits, coordinating company town hall meetings, and efficiently managing busy, dynamic schedules by ensuring key meetings are scheduled on time, minutes are accurately recorded, and our leaders can operate efficiently.

This is a particularly demanding period, so the ability to hit the ground running is essential. We are looking for someone with a positive attitude, ready to take on a variety of high-touch, customer-facing administrative and coordination tasks. You should be proactive in supporting the team and colleagues, and enjoy working in a busy, fast-paced, dynamic, yet collaborative environment.

What You'll Do

Diary Management

• Diary management

• Excellent attention to detail

• Workload management, including the creation of processes as appropriate to improve smooth running of the diary

• Keeping up to date with business priorities to support decisions around best use of time

• Meeting preparation

• Proactive time management to ensure effective use of the time, including arranging internal and external meetings

• Creating travel itineraries and organising travel arrangements as required including trains, flights, hotel bookings, car hire, parking, currencies etc

Coordination & Organisation

• Assisting in planning and Coordinating meetings, events, team offsites, away days and workshops, as required

• Cost centre management

• Processing and managing expenses, invoices and purchase orders

• Document production and printing (including creating meeting agendas)

• Research and preparation of documents for executive meetings, including Board meetings, as required

• Assisting with creating and sharing weekly team emails, Coordinating presentation decks and Coordinating comms with teams

Support

• Email management

• Attending meetings and capturing actions/notes to ensure we meet internal governance requirements and proactive follow up of actions with key stakeholders to ensure timely delivery

• Building Agendas for internal/external team meetings

• Assisting with communications on behalf of the exec, including coordinating and actioning internal and external correspondence using appropriate channels

• Potential process improvement to ensure the smooth running of the exec’s diary

What You'll Bring

Essential:

• Ideally, previous PA experience supporting senior leaders in a busy, challenging work environment, or strong experience in travel, logistics planning, events management and coordination, or a high-touch customer-facing role.

• Excellent communication skills, both verbal and written, with the confidence to engage with colleagues at all levels of the company.

• Outstanding organisational skills, with a proven ability to prioritise demanding workloads.

• Self-driven and motivated, you proactively take initiative to help solve challenges and provide support without being asked.

• The ability to remain calm under pressure and demonstrate strong resilience to change.

• A clear understanding of how to behave and act responsibly when handling sensitive information.

• Proficiency in Microsoft Office Suite.

• A UK driving licence and access to a car are required, as the position is based at our Bristol HQ but will also involve travel to our other UK sites in Avonmouth, Kemble, and occasionally London.

Desirable:

• Previous experience in a private equity-backed or publicly listed company

• Previous experience working for scaling businesses within the technology, advanced manufacturing, and engineering sectors

What can you expect from us?

We're on a mission. Where others see limits, we see opportunity, and we work at pace. Working at Vertical isn't your average role but for those seeking a challenge, a flexible, supportive organisation and an incredible team; working here is an opportunity to do the best work of your career.

Our approach promotes ingenuity and courage, while our environment builds success through diligence in safety and being open in the way we work. The only way we're going to assure the next chapter of aviation history is by working as a team, relentlessly, towards our goal.

Our benefits

Our people matter - we're not going anywhere without them. Which is why our company benefits go beyond the essentials.

• 26 days holiday, plus bank holiday

• 5 extra days per year to buy (or sell)

• 5 extra days holiday when you get married or enter a civil partnership

• Additional 4% of your salary to spend on extra benefits

• Award-winning digital health and wellbeing service (Help@Hand)

• Company performance based bonus - rewarding company and individual performance

• Company Share Scheme - open to every Vertical employee

• Company Pension Scheme - 5% and we match it

• Breakfast on us, every day

We may just be the hardest job you've ever had, but we're confident it will be the most rewarding. Join the team today and help us shape the future of Advanced Air Mobility.

Disclaimer Statement

We encourage you to apply even if you may not have all the experience listed in the advert. We recognise that talent comes in various forms and we are committed to providing opportunities that create an environment of growth, diversity, and inclusion for everyone. As part of our desire to review and make our processes fair, we may ask you questions related to these aspects during the application process. For more information on how we will use your data, see our Legal section.