Shipping Coordinator

Shipping Coordinator

VJ X-Ray LLC is the global leader in developing and manufacturing integrated x-ray components and high voltage generators. Our mission is to be uncompromising in pushing boundaries of component design and manufacturing for every OEM partner.

This key position is responsible for coordinating and executing the day-to-day shipping activities while serving as a member of the Inventory Control Team. Employee will perform clerical and physical activities while handling different types of materials daily.

Job Description

• Serve as primary point of contact and coordinate daily, outbound shipments
• Schedule shipments with customers and logistic carriers to meet established deadlines
• Coordinate with Engineering, Production, Sales and Accounting regarding shipping requirements
• Ensure products are properly packaged, labeled and prepared for shipment based on product, customer and logistic carrier’s specifications
• Prepare and verify all shipping documents as per company policies and customer requirements
• Track shipments and investigate transportation issues such as delays, damages and shortages
• Communicate shipping issues with appropriate team members immediately
• Maintain organized and accurate shipping records in all systems
• Operate material-moving equipment including forklift, pallet jacks and hand truck
• Assists with the preparation of products and equipment for shipping
• Process and inspect incoming shipments for accuracy and quality, as needed
• Pack, unpack, and label stock items and containers using identification tag or other labeling equipment
• Receive and prepare orders, as necessary
• Distribute materials to fellow employees, as needed
• Confer with other team members regarding procurement and stock availability
• Regularly inspect stock items for quantity, wear or defects
• Cleans maintains and organizes supplies, tools, equipment and storage areas to ensure ready access and compliance to safety regulations
• Assist with building maintenance, as necessary
• Follow all VJX and OSHA workplace safety requirements and policies
• Safety Sensitive Position

Essential Skills

• Must be able to repetitively lift, move, place, pack and unpack materials up to 50 pounds alone and heavier with assistance
• HS Diploma or equivalent
• Minimum two (2) years in a manufacturing environment working in a shipping capacity
• Must possess a valid, clean drivers’ license for a minimum of five (5) years
• Must be able to work independently and as a strong team player, capable of fostering and thriving in a close knit, cross functional team environment
• Strong written and verbal communication skills (English)
• Dexterity to adjust, repair, assemble, and prepare products, supplies, equipment, or other items, according to specifications or customer requirements

• Ability to work within an ERP system
• Knowledge of MS Office Suite
• Working knowledge of logistic carriers’ processes and procedures
• Must be reliable with the ability to work overtime as needed
• Ability to multi-task, prioritize and anticipate work needs in a fast-paced environment with emphasis on quality, accuracy and timeliness
• Will need to successfully pass a personal background check and drug screenings

Non-Essential Skills

• Experience working in a research and development environment

• Knowledge of Receiving Function
• Knowledge of Global Shop Solutions (GSS)

Physical & Mental Demands

• Regularly required to sit, walk, bend, stoop, climb, kneel, crouch and stand within an industrial environment

• Will need to repeatedly use hands and fingers to operate basic office equipment and operate hand and power tools standard to a production environment
• Expected to effectively communicate in person, on phone, via email and other electronic devices on a continual and repetitive basis
• Responsibilities will require the lifting, moving, staging, placing, packing and unpacking of materials up to 50 pounds alone and heavier with assistance
• Vision abilities required for this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus
• Must be able to fulfill essential job functions in a consistent state of alertness and safe manner
• May be asked to travel locally by car
• On a regular basis, will be required to:

• use written and oral communication skills
• read and interpret data, information and documents
• be creative, make judgements, use reasoning and make decisions
• observe and interpret situations
• learn and apply new information or skills
• perform detailed work on multiple, concurrent tasks
• work under intensive deadlines with frequent interruptions
• interact with internal and external customers holding positions from a wide array of disciplines and organizational hierarchy levels

• May need to communicate and effectively manage dissatisfied or frustrated customers and/or interface with difficult/demanding individuals

This job description is not all inclusive and is subject to change at any time. VJ X-Ray LLC provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, sex, age, sexual orientation, sexual identity, gender identity, national origin, disability, marital status, veteran status, or any other characteristic protected by state, federal, or local law. The company takes affirmative action to ensure that applicants and employees are treated fairly during the application process and post hiring employment without regard to any of these characteristics. Discrimination of any type is not tolerated.