Administrative Assistant

Note: This job will be posted through 11:59 PM of the day prior to the end date listed.

Current Washington County Employees: Please apply through the employee portal to be considered for this opportunity.

Job Type:

Pay Range:

Department:

FLSA Exemption Status:

About the Opportunity:

The Juvenile Department is currently looking for an Administrative Assistant to support our core values of integrity, excellence and teamwork.

This position provides confidential administrative support to the Juvenile Services Director, Assistant Director, and the Research and Evaluation Analyst. Responsibilities include managing a wide range of executive-level administrative functions, ensuring efficient operations, and effective support for department leadership.

Core duties include organizing department and community engagement events, preparing meeting materials and minutes, supporting leadership with scheduling and follow-up activities and meetings, assisting with data collection and reporting in partnership with the Research Analyst, and serving as a liaison with staff, community partners, and stakeholders. The role also performs a variety of administrative and project coordination duties to support the effective operation of Juvenile Services leadership and programs.

Ideal Knowledge, Skills, and Abilities (KSAs):

• Confidentiality

• Organization and Time Management

• Business Acumen

• Problem Solving and Critical Thinking

• Standard office equipment, including computer systems and software programs such as word processing and spreadsheets.

• Principles and practices of sound business communication; correct English usage, spelling, punctuation, grammar, and composition.

• Math, including statistical calculations and data collection.

• Collect, research, evaluate, and summarize data.

• Prepare and present clear and concise reports.

• Establish and maintain effective working relationships with County employees and officials, contracted service providers, other governmental agencies, citizen groups, and the public.

• Follow complex oral and written instructions.

• Manage multiple and rapidly changing priorities.

• Work independently and prioritize time and work assignments effectively.

• Prepare clear, accurate, and logical written reports.

• Implement and maintain standard filing systems.

• Communicate effectively both orally and in writing.

To review the complete classification, including the full list of knowledge, skills, and abilities (KSAs) associated with this position, use this link: Administrative Assistant | Washington County, OR

Minimum Qualifications

Education and Experience:

• Graduation from high school or possession of a G.E.D. equivalent; AND, Five (5) or more years of progressively responsible administrative experience related to office management or a major administrative function for a department or division.
• Possession of an Associate degree or Professional Certification in business administration, public administration, or related field may substitute for two (2) years of required work experience.

Additional Requirements

• Must pass a comprehensive criminal background check.

About the Department/Division:

Washington County Juvenile Services Department is dedicated to promoting community safety, supporting youth accountability, and fostering positive youth development. We provide comprehensive case management, supervision, and rehabilitative services to youth involved in the juvenile justice system. Our team works collaboratively with families, schools, law enforcement, and community partners to create individualized interventions that support long-term success. The division is committed to evidence-based practices, fair outcomes, and creating a safe, supportive environment for both youth and staff.

Selection Process:

You can review our standard selection process here.

Our commitment to you:

Washington County is an equal opportunity employer committed to using a merit-based system in which recruiting, selecting, and advancing employees is based on knowledge, skills, and abilities. Our organization embraces innovation, collaboration, and work-life harmony. We promote employee development and offer an award-winning benefits and wellness program as well as an opportunity to serve and support our vibrant community.

Veterans' Preference:

If you are a Veteran and would like to be considered for Veterans' preference for this recruitment, please review the instructions using this link: Veterans' Preference Points.

Accommodation under the Americans with Disabilities Act:

Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance please contact Human Resources 503-846-8606, or email: [email protected] at least 48 hours before any step in the recruitment and selection process for which you feel you need accommodation.

Status of Your Application:

You will be advised by email of your status at each step in the application process, from initial application to final employment disposition. Please note that Washington County communicates with all candidates via email.

Notice: Washington County is currently undergoing a comprehensive classification and compensation study. The purpose of this project is to create new job descriptions and create new classification and compensation systems. Outcomes of the project will include changes to classification titles, which could impact compensation structures. No one will have their pay rate lowered because of this project. For represented positions, appropriate bargaining processes will be utilized prior to implementation.

Questions?

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