Senior Import Executive

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: - ( - )

Experience: 3+ yrs

Location: New Delhi, Delhi, India

Job Type: Full-time

We are looking for an experienced and detail-oriented Senior Import Executive to manage end-to-end import operations while ensuring timely clearance, accurate documentation, and compliance with applicable customs and import regulations.

The ideal candidate will have strong knowledge of Import-Export processes, customs compliance, import regulations, and Customs Regulations, along with the ability to coordinate effectively with customs authorities, freight forwarders, shipping agents, suppliers, and internal stakeholders.

Requirements

Key Responsibilities

• Manage end-to-end import operations, from shipment initiation through customs clearance and final delivery.
• Prepare, review, and maintain import documentation including commercial invoices, packing lists, bills of lading, airway bills, certificates of origin, and other required documents.
• Coordinate with Customs Brokers, freight forwarders, shipping lines, airlines, and logistics partners for timely shipment clearance.
• Ensure compliance with applicable customs regulations, import regulations, trade policies, and statutory requirements.
• Monitor import shipments and provide regular updates on shipment status, clearance, delivery schedules, and potential delays.
• Review import documents for accuracy, completeness, and consistency before submission for customs clearance.
• Coordinate customs clearance activities and resolve documentation, classification, valuation, or regulatory issues.
• Support accurate determination of HS codes, customs duties, taxes, and applicable import charges.
• Monitor customs assessments and coordinate with relevant parties to address discrepancies or queries.
• Ensure timely payment and documentation of customs duties, taxes, freight, and other import-related charges.
• Maintain accurate records of import shipments, customs documents, duty payments, and clearance activities.
• Coordinate with Finance and Accounts teams for import costing, duty reconciliation, and shipment-related payments.
• Liaise with suppliers and overseas vendors regarding shipping documentation, dispatch schedules, and compliance requirements.
• Work with internal teams to align import schedules with inventory and business requirements.
• Identify potential compliance risks, shipment delays, documentation gaps, and additional costs and take corrective action.
• Stay updated on changes in Customs Regulations, import procedures, trade policies, and regulatory requirements.
• Support internal and external audits by maintaining complete and organised import documentation.
• Prepare import reports, shipment trackers, clearance summaries, and other operational reports.
• Identify opportunities to improve import processes, reduce clearance timelines, and optimise logistics costs.
• Ensure proper filing, retention, and accessibility of import and customs documentation.

What Makes You a Great Fit

• 3+ years of experience in Import-Export, import operations, logistics, international trade, or a related function.
• Strong hands-on experience managing end-to-end import processes.
• Good knowledge of customs compliance, import regulations, and Customs Regulations.
• Strong understanding of customs clearance procedures, documentation, duties, taxes, and import classifications.
• Experience coordinating with customs brokers, freight forwarders, shipping lines, airlines, and clearing agents.
• Familiarity with import documentation including invoices, packing lists, bills of lading, airway bills, certificates of origin, and customs-related documents.
• Working knowledge of HS codes, customs duty calculations, valuation, and classification.
• Strong understanding of international shipping and import logistics processes.
• Good coordination skills with suppliers, vendors, logistics partners, Finance, Procurement, and internal stakeholders.
• Strong attention to detail and accuracy in documentation and regulatory compliance.
• Ability to identify and resolve shipment, customs, documentation, and operational issues effectively.
• Strong organisational and time-management skills with the ability to manage multiple shipments and priorities.
• Good analytical and problem-solving skills.
• Proficiency in MS Excel and other digital documentation or ERP systems.
• Ability to work effectively in a deadline-driven and compliance-sensitive environment.
• Strong communication and negotiation skills with external agencies and internal stakeholders.
• Proactive approach to monitoring regulatory changes and ensuring continued import compliance.
• High level of ownership, accountability, integrity, and attention to detail.