Executive Assistant

About this role:

Wells Fargo is looking for a dynamic Executive Assistant to offer proactive executive support to the International Head of Compliance and Operational Risk, and the International Compliance and Operational Risk Senior Leadership Team. The successful candidate will demonstrate exceptional organizational and stakeholder management skills, strong attention to detail, and the ability to anticipate the needs of senior executives in a fast-paced and regulated environment.

Your journey with us involves more than just a job; it's a chance to be part of something exceptional. We take pride in our award-winning culture where inclusivity is not just embraced; it's celebrated. When you join Wells Fargo, you become a part of a dynamic global bank, where excellence and belonging combine to provide you with a workplace culture in which you can truly thrive and excel. Apply today and chart a course for a meaningful career with us that knows no bounds.

In this role, you will:

• Handle complex diary management for the International Head of Compliance and Operational Risk; effective scheduling of meetings and activities as required and in a timely manner.
• Proactively manage the mailbox of the International Head of Compliance and Operational Risk, prioritizing competing demands, tracking actions, and ensuring timely follow-up and resolution.
• Support International Compliance and Operational Risk Senior Leadership Team with responsibility for overseeing travel bookings using the online Concur travel booking tool by the remote admin team, ensuring adherence to corporate travel policy and CIB specific approval requirements.
• Be responsible for the oversight of processing & submission of monthly expenses by the remote admin team, always ensuring adherence to policy.
• Provide administrative and coordination support for key projects, leadership meetings, governance forums, and business activities.
• Support the planning and execution of leadership meetings, employee engagement activities, town halls, and regulatory visits as required
• Manage, create and distribute reports and meeting documents as required.
• Supporting visitors, and other internal team members; coordinating and supporting meeting setup and execution.
• Perform proxy role for various systems and internal approvals.
• Performs complex administrative tasks as required.
• Partner with support teams for any technology, facilities, or support needs that arise for the function.
• Support event planning teams and management for selected charity or office events.
• Provide back-up EA support / cover to the International CRO where required.
• Represent the office with competence and professionalism.
• Operate at the highest standards of confidentiality, discretion and diplomacy.
• Use initiative to rapidly resolve general issues and queries in an efficient manner.

Required Qualifications:

• Experience in Executive Administration, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education.
• Proven experience supporting senior executives and building effective working relationships across multiple functions, geographies and senior stakeholders.
• Experience working in a financial services organization.
• Excellent verbal and written communication skills with the ability to think logically and consider alternatives to provide practical solutions based on a broad understanding of relevant factors.
• Highly motivated, proactive, and committed to delivering exceptional support in a fast-paced environment.
• Excellent organizational skills with the ability to multitask and use initiative.
• Ability to work under conflicting priorities and pressures; role often requires a high degree of flexibility and re-prioritization at short notice.
• Extensive experience to an advanced level of using all Microsoft Office applications e.g. PowerPoint for complex presentations, Outlook for managing multiple diaries, Excel, Word, and conference tools like MS Teams & Zoom.
• Experience working in a complex multinational organization.
• Resilient, proactive, and hands-on with a can-do attitude.
• High attention to detail.

Posting End Date:

*Job posting may come down early due to volume of applicants.

We Value Equal Opportunity

Wells Fargo is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected characteristic.

Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit’s risk appetite and all risk and compliance program requirements.

Candidates applying to job openings posted in Canada: Applications for employment are encouraged from all qualified candidates, including women, persons with disabilities, aboriginal peoples and visible minorities. Accommodation for applicants with disabilities is available upon request in connection with the recruitment process.

Applicants with Disabilities

To request a medical accommodation during the application or interview process, visit Disability Inclusion at Wells Fargo.

Drug and Alcohol Policy

Wells Fargo maintains a drug free workplace. Please see our Drug and Alcohol Policy to learn more.

Wells Fargo Recruitment and Hiring Requirements:

a. Third-Party recordings are prohibited unless authorized by Wells Fargo.

b. Wells Fargo requires you to directly represent your own experiences during the recruiting and hiring process.

c. Please be prepared to provide accurate information and supporting documentation in connection with any lawful employment and education verification conducted by Wells Fargo.