Billing & Payables Coordinator
Confirmed on the employer's own hiring board on Oct 19, 2026. First seen by Alion on Oct 5, 2026. Wikoff scores B on the Alion truth index.
Position Overview:
At Wikoff Color Corporation, we’re proud to be employee-owned, which means every team member has a stake in our success. We believe in building a workplace where people feel valued, empowered, and invested in the future.
The Billing Coordinator is responsible for ensuring accurate and timely invoicing in alignment with customer agreements, shipment records, and pricing terms. Reporting to the Customer Service Manager, this role supports revenue accuracy by validating billing data, resolving discrepancies, and maintaining compliance with internal financial controls. The Billing Coordinator plays a critical role in supporting cash flow, minimizing invoice errors, and ensuring smooth coordination between Customer Service, Finance, and Operations.
Key Responsibilities:
Generate and process customer invoices based on shipment and order data
Verify pricing, freight charges, taxes, and contract terms for billing accuracy
Investigate and resolve billing discrepancies in coordination with Customer Service and Finance
Maintain accurate customer billing records within the ERP system
Monitor open invoices and support follow-up on disputed or pending transactions
Assist with reporting related to billing accuracy and revenue tracking
Ensure compliance with internal financial controls and documentation standards
Other duties assigned by management
Key Deliverables:
Accurate and timely invoice generation
Reduced billing discrepancies and invoice corrections
Improved coordination between order fulfillment and invoicing processes
Maintained ERP billing data accuracy
Support of timely revenue recognition and cash flow processes
Reporting Structure:
Reports To: Customer Service Manager
Direct Reports: None
Educational Requirements:
Associate’s or Bachelor’s degree in Business, Accounting, or related field (preferred)
High school diploma or GED (required)
Required Experience:
3–5 years of experience in billing, invoicing, or order-to-cash processes
Experience working with ERP systems and financial documentation
Strong attention to detail and numerical accuracy
Ability to investigate discrepancies and resolve issues collaboratively
Effective communication and organizational skills
Working Conditions:
Manufacturing / Office environment
Effort/Physical Demands:
Ability to sit for long periods of time
Lifting/pushing/pulling up to 25 lbs.
Health and Safety Responsibilities:
Must work in accordance with Health and Safety regulations, Company Rules, Plant Rules, policies and procedures.
Must use or wear equipment, protective devices, or certain clothing as required by the company.
Benefits:
Competitive pay and overtime opportunities
Health, dental, and vision insurance
Paid time off and holidays
401(k)
Employee Stock Ownership Plan
Career development and training opportunities
Clean, safe, and team-oriented work environment
This position contributes to a quality product by ensuring overall compliance to defined Product Specifications, the Quality Management System, and the Quality Policy. Additionally, this position promotes a safe work environment by complying with the defined Safety rules, GMP and regulations at all times.