Office Manager

Woliz is a Moroccan retail-tech and fintech company that, as a partner aggregator, transforms nanostores (local neighborhood shops) into connected points of sale. Our end-to-end solution integrates artificial intelligence, digital payments, financial services, and modern management tools to support the African retail ecosystem in its digital transformation.

Office Manager + Admin Agent

Position Context

Contract type: Full-time (CDI)Location: CasablancaRequired experience: 3 to 5 years in a similar roleReporting to: Chief Marketing Officer

Main Mission

As an Office Manager at Woliz, you ensure the smooth daily operation of the office and help create an organized, efficient, and professional working environment for all teams. You act as the central coordination point for administrative and operational matters.

Your role is primarily focused on office management, with occasional support for procurement, finance, and HR-related topics depending on company needs. You contribute to internal structuring and operational efficiency in a fast-growing environment.

Key Responsibilities

Manage the daily operational functioning of the office by ensuring a well-organized, functional, and pleasant working environment for the teams, including maintenance, cleanliness, equipment, and coordination with external service providers.

Manage general services and internal logistics including office supplies tracking, stock management, workspace organization, coordination of equipment needs, and anticipation of operational requirements.

Organize logistics for internal meetings, partner visits, and team events including reservations, preparation of meeting spaces, and coordination of required resources.

Welcome visitors, partners, and clients professionally while ensuring a positive and structured representation of the company.

Provide administrative support for procurement processes including collecting quotations, managing documentation, preparing elements required for orders, and coordinating with relevant teams to ensure smooth operations.

Assist the finance function with operational administrative tasks such as organizing supporting documents, tracking invoices, preparing documentation for the accounting firm, and ensuring compliance with administrative deadlines.

Provide HR support when needed including preparing administrative onboarding for new employees, organizing personnel records, and coordinating logistics related to recruitment and internal team activities.

Contribute to the structuring and continuous improvement of administrative and operational processes by identifying friction points and proposing practical and efficient solutions.

Required Profile

Minimum 3 years of experience in office management, administration, or operational coordination, ideally in a startup or fast-paced environment.

Excellent organizational skills and strong autonomy in managing daily tasks.

Strong interpersonal skills and service mindset with excellent professional presentation.

Ability to manage multiple priorities simultaneously with rigor and composure.

Good proficiency with office tools including Excel and Google Workspace.

Strong sense of confidentiality, reliability, and a proactive mindset.

Experience with administrative topics related to HR, procurement, or finance is a plus.

What We Offer

A central role at the heart of Woliz operations with direct responsibility for internal efficiency and the smooth daily functioning of the organization.

Real opportunities to grow into broader responsibilities in operations, administration, or internal services management as the company scales.

Rapid skill development across diverse topics including office management, operational organization, procurement support, administration, and internal coordination in a sector undergoing major transformation.

Type of Employment

Full-time

Experience

Mid Level (3-5 years)