Document Controller

Wood is seeking to appoint a Document Controller to join the team on the Etango Uranium Mine Project, located approximately 35 km from Swakopmund, Namibia. The project involves the construction of an 8 Mtpa uranium mine, with civil and earthworks activities currently underway. The successful candidate will report directly to the Construction Manager on site and the primary functions of this position will be;

• Support Site Personnel with Document Control and SharePoint Queries
• Manage and control the project site documentation
• Distribute site related drawings and documents to site based stakeholders according to the document distribution matrix.
• Liaise with the Head Office Document Control Department on project site document control requirements and activities.

Please Note: Only Namibian citizens/applicants will be considered for this position.

• Ensure all project correspondence and other co-ordination documents (e.g. minutes, presentations) are captured on SharePoint and officially distributed as required to the Project Team.
• Maintain hard-copy files of any original documentation as required, aligned with the electronic filing of documentation on SharePoint.
• Support with scanning hard-copy documentation and storage within the project SharePoint site.
• Check document accuracy, identification, completeness, quality, and compliance of documents with Wood standards.
• Maintain and accurately update information in the electronic document management system, ensuring that all documentation are up to date, at correct revision and with completed metadata, such that a complete ‘project record’ is held throughout each stage of the project.
• Control all project documentation produced internally and externally on site, from planned stage through review, approval, issue, distribution to handover and archiving.
• Provide oversight of the transmittal process for issue of documents; distribute documents and comments according to the project distribution matrix
• Liaise with site contractors on document management requirements and ensure all parties are aligned on the correct and current revisions.
• Conduct regular document control audits of Works Contractors - ensuring correct revisions are available
• Attend and engage in the site toolbox talks.

Qualifications:

• Grade 12 or equivalent qualification.

• Relevant Business Administration, Document Management, or Records Management qualification.

Knowledge, skills and experience:

• A minimum of 5 years Document Control experience in a Site project environment.
• Proficiency and proven experience working with MS 365 (MS Office, Outlook, Teams, SharePoint) and Adobe Acrobat.
• Experience working with an Electronic Document Management System (EDMS).

Personal attributes:

• High attention to detail.
• Personal integrity and trustworthiness.
• Strong client relationship and networking ability.
• Ability to coach and mentor through empowerment.
• A common-sense approach to everyday life.
• A willingness to treat all people with respect, integrity and consistency.
• High levels of initiative and “get up and go” to manage own work flow, showing proactiveness and prioritizing work to meet objectives.
• A capacity for persistence and resilience and patience in a challenging environment.
• Willingness to learn and adapt to change.
• An appreciation of the value of team work and willingness to work as part of a team, providing support for other team members as required.an