Mobilisation Coordinator (Philippines)

Remarkable people, trusted by clients to design and advance the world.

Wood is currently recruiting for a Mobilisation Coordinator to join our growing team in Alabang, Philippines on a 3-month fixed-term assignment. This position offers an exciting opportunity to play a key role in supporting workforce mobilisation activities for projects across Wood's global operations.

Designing the future. Transforming the World.

At Wood, our business strategy is built on three key pillars: Inspired Culture, Performance Excellence, and Profitable Growth. Our People & Organisation function plays a critical role in enabling project success by ensuring the right people are deployed to the right projects at the right time, while maintaining compliance with client, legal, and operational requirements.

As a Mobilisation Coordinator, you will support project delivery teams through the effective coordination of mobilisation activities, ensuring personnel are assigned, cleared, and deployed efficiently while delivering a positive employee experience.

What we can offer

• Opportunity to work with a leading global consulting and engineering company.
• Exposure to international projects and stakeholders across multiple regions.
• Hybrid working arrangements that support flexibility and collaboration.
• Experience working within a fast-paced and dynamic project environment.
• Opportunity to work alongside recruitment, HR, project management, and operational teams.
• Inclusive and collaborative culture that values teamwork and continuous improvement.
• Exposure to global mobilisation, compliance, and workforce planning processes.

#LI-Hybrid

Reporting to the HR Manager, your primary focus will be coordinating end-to-end mobilisation activities to support project staffing requirements while ensuring compliance with client, business, and regulatory requirements.

As part of the People & Organisation team, you will collaborate with recruiters, HR teams, project managers, hiring managers, travel providers, and external stakeholders to ensure personnel are mobilised efficiently and on schedule.

In addition, you will:

• Coordinate mobilisation activities for employees and contingent workers across multiple projects and locations.
• Manage mobilisation checklists and monitor progress against agreed project timelines.
• Liaise with candidates, employees, project teams, recruiters, and hiring managers to support deployment activities.
• Coordinate medical examinations, visa applications, work permits, background checks, training requirements, and client-specific onboarding requirements.
• Ensure mobilisation documentation is accurate, complete, and maintained in accordance with company and client requirements.
• Support travel and accommodation arrangements where applicable and coordinate with approved travel providers.
• Monitor mobilisation status and provide regular updates to project teams and business stakeholders.
• Maintain mobilisation trackers and generate reports to support workforce planning and project delivery requirements.
• Resolve mobilisation-related issues and escalate risks or delays appropriately.
• Ensure compliance with immigration, client, legal, and HSE requirements prior to deployment.
• Support process improvement initiatives and contribute to the development of mobilisation best practices.
• Deliver a positive candidate and employee experience throughout the mobilisation process.

What makes you remarkable?

At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. Even if you do not meet every requirement listed below but believe you have relevant experience and potential, we encourage you to apply.

Expected:

• Bachelor's degree in human resources, Business Administration, Management, Psychology, or a related discipline.
• Experience in mobilisation, workforce administration, recruitment coordination, HR operations, onboarding, or project support.
• Strong understanding of mobilisation processes and workforce deployment activities.
• Experience coordinating multiple stakeholders and managing competing priorities.
• Working knowledge of employment documentation, onboarding requirements, and compliance processes.
• Experience working with HR systems, applicant tracking systems, and Microsoft Office applications.
• Advanced proficiency in Microsoft Excel and reporting tools.
• Strong organisational and administrative skills with high attention to detail.
• Excellent verbal and written communication skills.
• Ability to work effectively in a fast-paced and deadline-driven environment.
• Strong customer service orientation and stakeholder management skills.

Desirable:

• Experience supporting mobilisation activities within engineering, energy, oil and gas, construction, mining, or project-based environments.
• Knowledge of international mobilisation requirements, visas, work permits, and travel coordination.
• Experience supporting global or regional workforce deployment activities.

Personal Attributes

• Strong commitment to accuracy and quality.
• Proactive and solution-oriented approach.
• Excellent interpersonal and relationship-building skills.
• Strong planning and organisational capabilities.
• Ability to work independently while contributing to team success.
• High level of professionalism and confidentiality.
• Adaptable and responsive to changing business priorities.
• Collaborative team player with a positive attitude.
• Strong attention to detail and follow-through.
• Ability to work effectively under pressure and meet deadlines.

If you are passionate about workforce coordination and enjoy working in a dynamic project environment, we encourage you to apply for this exciting opportunity with Wood Philippines.

Shortlisting will commence immediately.