Project Coordinator
Confirmed on the employer's own hiring board on Nov 11, 2026. First seen by Alion on Nov 11, 2026.
About the role
You'll provide administrative and coordination support for a national store refurbishment program that is already underway. You'll keep the schedule accurate, book and chase contractors, manage defects through to close-out, and keep the project board current. You'll work proactively and own your workload without waiting to be told.
Key responsibilities
Maintain the master rollout schedule (planned vs actual dates)
Track upcoming installs, milestones, and store start/finish dates
Flag clashes, missing dates, and overdue activities, and chase owners for updates
Prepare a weekly program summary covering upcoming stores, contractor needs, outstanding information, delays, and risks
Contact contractors and suppliers to book and confirm attendance
Confirm site access and site contact details
Chase unconfirmed bookings and no-shows, and reschedule as needed
Escalate contractor issues that put completion dates at risk
Act as first point of contact for defects, log defects, issue them to contractors, and obtain rectification dates
Keep store, milestone, booking, defect, and action data current in Monday.com
Requirements
2+ years in project coordination, scheduling, or admin support, ideally in construction, fit-out, facilities, or field services
Confident on the phone, with excellent written and spoken English and comfort chasing Australian contractors and suppliers
Experience with Monday.com or a similar tool (Asana, Smartsheet, Jira); strong Excel skills
Highly organised, detail-focused, and persistent in follow-up
Able to work Australian business hours
Available to start immediately or at short notice