Site Document Controller

Wood is currently looking for an experienced Site Document Controller to join our busy team in Wilton, Cleveland on a 12 month PAYE basis. Embedded at client site with 3 days required in the office, 2 days working from home.

Our Clients and Projects

Designing the future. Transforming the world.

Wood delivers solutions across more than 60 countries with local offices covering all major energy and materials hubs globally.

For more than 160 years, we have partnered with clients to deliver engineering, advisory and operational solutions to some of the world’s most complex and critical challenges in energy and materials.

What we can offer

• Meaningful and interesting projects delivered to leaders of industry across emerging energy sectors
• Commitment to Diversity and Inclusion; we are an organisation actively committed to diversity and inclusion across our business
• Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market
• Flexible benefits package; inclusive of 33 days annual leave (including public holidays), generous contributory pension scheme, private medical cover, 4x base salary life insurance; all of these and more that can be adapted to suit your own lifestyle
• Commitment to continued professional development; development plans that are tailored to your individual needs and interests
• Global connections: join experts around the world who are at the leading edge of our industry, shaping the standards of our profession

The role

The Site Document Controller is responsible for the control, distribution, tracking, and maintenance of all project documentation, ensuring information is managed efficiently, accurately, and in accordance with project procedures, document control standards, and contractual requirements. The role acts as the focal point between engineering, construction, contractors, and project teams to ensure timely document processing and access to current information.

Responsibilities for Internal Candidates

Document Control & Administration

• Manage the receipt, registration, distribution, and archival of project documentation.
• Maintain document registers, transmittals, and document tracking logs.
• Ensure all documentation is correctly numbered, classified, and filed electronically.
• Maintain revision control and document history records.
• Perform quality checks on incoming and outgoing documentation.

Contractor & Supplier Interface

• Coordinate document submissions from contractors and suppliers.
• Monitor document review cycles and follow up on overdue comments.
• Ensure contractor document deliverables comply with project requirements.
• Support transmittal and distribution of reviewed documents.

Site Support

• Provide document control support to construction, commissioning, and engineering teams.
• Ensure site personnel have access to the latest approved documentation.
• Coordinate distribution of Approved for Construction (AFC), Redline markups (RLMU) and As-Built (ASB) documentation.
• Support turnover and handover activities.

System Administration

• Administer document management systems such as FusionLive, ALIM, SharePoint, Aconex, or similar systems.
• Provide user guidance and training where required.
• Support metadata management and document quality assurance.

Reporting & Compliance

• Produce weekly and monthly document control reports.
• Monitor document KPIs and progress against project requirements.
• Support audits and ensure compliance with project document management procedures.

At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world’s most critical challenges.

• Relevant experience in document control within engineering, construction, energy, or major projects.
• Experience using electronic document management systems (EDMS).
• Strong understanding of document lifecycles, revision management, and transmittal processes.
• Good working knowledge of Microsoft Office applications.
• Excellent organisational and communication skills.

Key Competencies

• Attention to detail.
• Strong organisational and planning skills.
• Ability to manage multiple priorities and deadlines.
• Effective stakeholder management.
• Problem-solving and continuous improvement mindset.
• Ability to work independently within a site environment.

Desirable Experience

• Major project experience (Oil & Gas, Energy, Infrastructure, or Construction).
• Knowledge of contractor document review workflows.
• Experience supporting site execution, construction, commissioning, and handover phases.

Familiarity with IM and document governance requirements