Executive Assistant

Who we are

Worldline helps businesses of all shapes and sizes to accelerate their growth journey - quickly, simply, and securely. We are the innovators at the heart of the payments technology industry, shaping how the world pays and gets paid. Our technology powers the growth of millions of businesses across 5 continents. And just as we help our customers accelerate their business, we are committed to helping our people accelerate their careers. Together, we shape the evolution.

The opportunity

We seek a highly organized and detail-oriented assistant to support our Executive Assistant in managing administrative tasks. The ideal candidate will have a proactive approach, excellent communication skills, and the ability to handle multiple tasks simultaneously while maintaining discretion and confidentiality.

Day-to-day responsibilities

• Validate purchase requisitions for the entire entity (using the Basware tool).
• Check and validate employee travel requests (through the Amex Neo tool).
• Enter and manage expense claims (using Concur).
• Organize travel arrangements for multiple employees, coordinating with the travel agency or utilizing the Amex Neo tool.
• Create and update organizational charts to reflect current team structures.
• Develop and maintain a SharePoint site for efficient information sharing and collaboration.

Who are we looking for

• Experience: A first experience in a similar position is preferred.
• Technical Skills: Proficient in Microsoft Word, Excel, and Outlook. Familiarity with specific software such as Basware, Amex Neo, and Concur is a plus.
• Highly organized and meticulous in task execution.
• Ability to manage multiple tasks and prioritize effectively to meet tight deadlines
• Strong communication skills, both written and verbal.
• Discreet and respectful of confidentiality in all matters.
• Capable of following instructions accurately and providing constructive feedback on completed tasks.
• Ability to navigate in a complex organization.
• Adaptability and the ability to acquire new skills efficiently
• Real team player, building a tandem with other executive assistants
• Polish and English skills at a very good level in speaking and writing
• An enthusiasm to learn and apply AI to automate routine activity

Perks & Benefits

At Worldline you’ll get the chance to be at the heart of the global payments technology industry and shape how the world pays and gets paid. On top of that, you will also:

• Private medical & life insurance
• MyBenefit Platform
• Holiday allowance
• Public transportation allowance
• Meal allowance
• Annual bonus

Shape the evolution

We are on an exciting journey towards the next frontiers of payments technology, and we look for big thinkers, people with passion, can-do attitude and a hunger to learn and grow. Here you'll work with ambitious colleagues from around the world, take on unique challenges as a team, and make a real impact on the society. With an empowering culture, strong technology and extensive training opportunities, we help you accelerate your career - wherever you decide to go. Join our global team of 18,000 innovators and shape a tomorrow that is yours to own.

Learn more about life at Worldline at jobs.worldline.com

We are proud to be an Equal Opportunity employer. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender identity, gender expression, age, status as an individual with a disability, or any applicable legally protected characteristics.

Pursuant to the Article 24 sec. 6 of the Act of 14 June 2024 on the protection of whistleblowers, we inform you that Worldline Financial Services (Europe) S.A., a joint-stock company, Branch in Poland (hereinafter referred to as Worldline) is governed by the Regulations on the receipt of internal reports and taking follow-up actions (hereinafter referred to as the Regulations).