Operations Admin Associate

The position serves as a central operational resource for the department and may supervise administrative staff. Reports to departmental leadership with close coordination with the Department Head for Finance.

This position will require a Level II background check.

This position is grant funded.

Financial Operations & Purchasing

• Provides support such as pcard, purchasing, reconciliation, documentation, and compliance review.
• Purchases supplies and equipment for Curran Building based administrative offices and departmental operations.
• Works closely with the Department Head for Finance to ensure purchases are compliant with university policy and within approved budgets.
• Coordinates and resolves vendor issues related to equipment, supplies, and services.
• May assist with coordination and tracking of departmental capital expense requests.

Departmental Operations & Facilities (CMS Building)

• Serves as the primary point of contact for the Department of Pediatrics' presence at the CMS building.
• Coordinates conference room reservations, shared space usage, mailroom services, deliveries, and facilities-related needs.
• Bachelor’s degree with at least one year of academic, financial, or administrative service experience OR Master’s degree in a financial, administrative, or customer service-related field.
• Degree equivalency: Four years of direct, relevant experience may substitute for a bachelor’sdegree.

Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.

SB 1310: Substitution of Work Experience for Postsecondary Education Requirements

A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:

• (a) Two years of direct experience for an associate degree;
• (b) Four years of direct experience for a bachelor’s degree;
• (c) Six years of direct experience for a master’s degree;
• (d) Seven years of direct experience for a professional degree; or
• (e) Nine years of direct experience for a doctoral degree

Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.

Minimum Qualifications that require a high school diploma are exempt from SB 1310