Admin Secretary

Key Responsibilities:

• Managing communications and correspondence: Answering phone calls, transferring them, responding to inquiries, and managing incoming and outgoing mail and correspondence (both paper and electronic).

• Organizing appointments and meetings: Scheduling appointments, arranging meetings, preparing meeting rooms, writing minutes of meetings, and distributing them.

• Managing archives and files: Storing and classifying documents, papers, and records (digitally and on paper) for easy retrieval when needed while maintaining full confidentiality.

• Preparing reports and documents: Drafting memos, reports, presentations, and spreadsheets using computer software.

• Receiving visitors: Welcoming visitors and clients and directing them appropriately in a professional manner.

• Managing office supplies: Monitoring and providing office needs and supplies and coordinating device maintenance when necessary.

• Travel support and coordination: Arranging travel bookings, accommodations, and transportation for officials upon request

Requirements

A bachelor's degree or diploma in Business Administration, Secretarial Studies, or any related field.

Previous experience in administrative or secretarial work is preferred.

Full proficiency in Microsoft Office (Word, Excel, PowerPoint) and office management systems.

Proficiency in both Arabic and English (speaking and writing) is often required.