Executive Secretary

• Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.

• Attend meetings and keep minutes

• Receive and screen phone calls and redirect them when appropriate

• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)

• Make travel arrangements for executives

• Handle confidential documents ensuring they remain secure

• Prepare reports, memos, letters, and other documents, using word processing, spreadsheet, database, or professional presentation software

• Conduct research and prepare presentations or reports as assigned

• preparing statistical reports, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. 

Requirements

• 15 - 20 years of experience  

• Proven experience as an Executive Office Manager, C Level 

• Knowledge of Office Administrator responsibilities, systems and procedures

• Proficiency in MS Office (MS Excel and MS Outlook, in particular)

• Excellent time management skills and ability to multi-task and prioritize work

• Attention to detail and problem-solving skills

• Excellent written and verbal communication skills

• Strong organizational and planning skills in a fast-paced environment

• A creative mind with an ability to suggest improvements

• Fluent English speaker