Decentralized Purchasing Services

Job Description

• Creation of Purchase Requests in SAP.
• Preparation of commitment for His / Her Entity below 50KUSD.
• Ensuring an appropriate and transparent competition among at least three (3) COMPANY registered vendors by running a Call for Tender (CFT) process prior to awarding a Purchase Order. This involves preparing the commercial, technical, and other documents for a CFT.
• Receiving and opening the tenders in strict compliance with the provision of decentralized purchasing procedure.
• Initiate and follow-up waiver validation if derogation for a Call for Tender is the only way to commit.
• Negotiate before issuing all Purchase Orders for services with value not exceeding USD 50,000.
• Create Call off Orders based on requests related to existing Contracts in UNISUP.
• Ensure that the Services Entry Sheet (which translates to the Job Progress Certificate - JPC) is accurately and timely created in UNISUP to allow Vendors submit their invoices for prompt payment.
• Ensure that the PO is duly signed by the authorized person in COMPANY and the Vendor representative prior to starting the service or work.
• Identify routine or frequent SERVICES within the entity and propose their coverage with an Outline Agreement for possible future Call-Off contracts.
• Prepare the contract award recommendation in accordance with decentralized purchasing procedure.
• Ensure that all contractual documentation is properly filed, archived, and uploaded to the PO in UNISUP for reference and audit purposes.

HSE Responsibilities

• Be in constant alignment with H3SE Company rules, Procedures, Instructions, and applicable legislation
• Take the necessary measures to avert immediate threat of danger. Exercising caution as necessary to avoid danger to persons and installations or avoid pollution.
• Participate actively in H3SE meetings, training sessions and drills and co-operate actively in the execution of H3SE plans
• Promote safety culture within Company by reporting of anomalies

Service Personnel Profile

• Minimum Qualification: BSc. in Engineering / Management / Social Science.
• Membership of relevant professional bodies in the Supply Chain and in Operational functions will be an added advantage.
• Proficiency in MS Office Suites (Word, Excel, PowerPoint)
• Minimum of five (5) years' experience in contract and purchasing.
• Strong communication and analytical skills are necessary for a range of complex internal and external negotiations
• Candidate’s ability to learn & be trained quickly on SAP/R3, SAP reporting tool and e-sourcing tool will be an added advantage.
• Requires a very good interpersonal relationship, conviviality, capacity of anticipation, analysis, and synthesis