Documentation Manager (m/f/d)

About the role

Agile Robots SE is a high-tech startup based in Munich. Our mission is to bridge the gap between AI and robotics by developing robotic systems that offer state-of-the-art full-body force sensitivity and world-leading vision intelligence. This unique combination of technologies enables us to provide intelligent, easy-to-use and affordable robotic solutions with safe human-robot interaction.

We are a dynamic and innovative software development company dedicated to pushing the boundaries of technology. We specialize in creating cutting-edge solutions that transform industries and redefine user experiences.

Your Responsibilities

• Configure, administer, and continuously optimize JIRA and Confluence to ensure structured workflows, clear ownership, and transparent cross-functional communication
• Define, implement, and enforce documentation governance processes to ensure correctness, completeness, and traceability
• Own and manage all product documentation, including:
  • Hardware manuals
  • Operating manuals
  • Installation & quick-start guides
  • Datasheets, specifications, and technical reports
  • Prototype and product lifecycle documentation
• Define and implement documentation strategy, standards, and best practices across products for scalable and structured documentation
• Ensure all documentation complies with applicable DIN, ISO, and international standards
• Apply principles of IEC/IEEE 82079-1 for the preparation of instructions for use
• Develop and review safety-related content, including:
  • Safety instructions and hazard warnings
  • Risk communication and mitigation measures
  • Proper structuring and categorization of safety notes (e.g., danger, warning, caution)
• Support product certification processes by ensuring documentation meets regulatory and legal requirements
• Collaborate with relevant stakeholders to align documentation with CE marking and safety compliance standards
• Act as the central interface between engineering, product management, and end users
• Establish validation and review processes with subject matter experts
• Ensure documentation supports excellent customer and developer experience
• Structure content to serve different audiences:
  • End users (operators, technicians)
  • Developers (APIs, SDKs, integrations)
  • Deliver documentation that enables users to fully utilize product capabilities
• Manage the full documentation lifecycle:
  • Information gathering
  • Planning and structuring
  • Content creation
  • Review and validation
  • Publication and maintenance
• Maintain versioning aligned with product releases (hardware & software)
• Ensure continuous updates across product lifecycle stages
• Define and manage documentation tooling and platforms (e.g., docs portals, APIs, CMS, static site generators)
• Support multi-format documentation delivery:
  • Manuals, portals, developer docs, documentation websites
•  Manage documentation translation and localization processes

Essential Skills

• Bachelor’s degree in Engineering, Industrial Engineering, Technical Documentation, Quality Management, or related field
• Minimum 5 years of experience in document management and/or process management within a production environment for mechatronic systems
• Proven experience configuring and administering JIRA and Confluence (workflows, templates, permissions, dashboards, automation rules)
• Proven experience in technical documentation or technical communication, ideally in robotics, hardware-software systems, or industrial products
• Strong understanding of:
  • Product documentation types across the lifecycle
  • Information architecture and structured content
  • Documentation workflows and processes
• Experience working in cross-functional engineering environments
• Ability to understand complex technical systems and translate them into clear documentation
• Knowledge of documentation tools (any modern stack is acceptable)
• Strong experience defining and enforcing structured documentation and issue management processes
• Strong understanding of change management, version control, release procedures, and traceability in hardware/software environments
• Experience working at the interface between R&D and production/manufacturing
• Experience managing SOP releases and ensuring production documentation readiness
• Strong analytical and structured thinking with high attention to detail
• Strong visual communication skills and ability to translate complex technical topics into clear documentation and presentations
• Advanced PowerPoint skills with professional design sense for executive communication
• Experience in production environments for mechatronic or electromechanical systems
• Fluency in Chinese and English (spoken and written)

Beneficial Skills

• Background in robotics, automation, or mechatronics
• Experience with developer documentation (APIs, SDKs, portals)
• Familiarity with compliance and safety documentation
• Experience with documentation platforms (e.g., Docusaurus, Backstage, static site generators)

What we offer

• A dynamic high-tech company, combined with financial soundness and world-class investors.

• Join an interdisciplinary, international team with 60+ different nationalities in a collaborative work environment.

• Lots of development opportunities as we continue to grow.

• Challenging tasks and impactful projects alongside experts that enable professional and personal growth.

• Corporate Benefits Program covering health, mobility, and learning for 100€ net per month.

• Modern office facilities with a rooftop terrace overlooking Munich, free drinks & fruits, and regular company events contribute to a good working environment

About us

Agile Robots SE is an international high-tech company based in Munich, Germany with a production site in Kaufbeuren and more than 3500 employees worldwide. Our mission is to bridge the gap between artificial intelligence and robotics by developing systems that combine state-of-the-art force-moment-sensing and world-leading image-processing technology. This unique combination of technologies allows us to provide user-friendly and affordable robotic solutions that enable intelligent precision assembly. 

This is made possible by our employees, who bring out the best in each and every day with creativity and enthusiasm. Become part of this team and shape the future of robotics with us!

We are proud of our diversity and welcome your application regardless of gender and sexual identity, nationality, ethnicity, religion, age, or disability.