Creative Asset Coordinator

Description

The Creative Asset Coordinator keeps video and design work moving smoothly from request through delivery for the [Guild / Theatrical] team. This role assigns incoming creative requests (e.g., from Monday.com) to the appropriate video editor or graphic designer and manages overall team bandwidth, balancing workload across the team. It owns timeline accountability - tracking deliverables against agreed deadlines and proactively flagging the appropriate owner when something is at risk of missing its deadline - and acts as an early-warning system, surfacing issues to the project specialist team lead, Creative Directors, or Director of Creative Services so they can be resolved quickly. This role does not own creative workflows and does not have authority to negotiate project scope; it ensures the right people are aware of issues in time to act on them and that work keeps getting delivered. The Creative Asset Coordinator attends relevant [Guild / Theatrical] team meetings and maintains active working relationships with every member of the creative team supporting that work, serving as the connective layer between creatives and the stakeholders who need visibility into progress.

Essential functions

• Assign incoming creative requests (e.g., from Monday.com) to the appropriate video editor or graphic designer, and manage overall team bandwidth and workload distribution
• Coordinate the end-to-end movement of video and design assets from request through delivery for the [Guild / Theatrical] team
• Track project timelines and key deadlines, proactively flagging the appropriate owner when a deliverable is at risk of missing its deadline
• Report regularly on the status of requests currently in the queue
• Follow up on open items and maintain momentum across video editors, designers, and cross-functional partners
• Attend and actively contribute to relevant [Guild / Theatrical] team meetings; capture and convert discussion into clear, actionable next steps
• Maintain working relationships and open lines of communication with all creative team members supporting [Guild / Theatrical] work
• Identify workflow friction, redundancy, or misalignment and raise it to the project specialist team lead or Director of Creative Services for resolution
• Provide clear, consistent status updates on projects and deliverables to internal stakeholders, both written and verbal
• Partner with the Creative Asset Coordinator supporting the other team (Guild or Theatrical) and with administrative staff to keep processes consistent across both

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Competencies

• Excellent creative writing skills
• Capable of managing workload and prioritizing tasks in a fast-paced corporate environment
• An exceptional listener with excellent written and verbal communication skills
• Proficiency with Microsoft Office and Google Workspace
• Detail-oriented perspective and able to pick up on overlooked details
• Organization and time management
• Able to maintain confidentiality of information
• Must be able to manage multiple assignments, set priorities, and adapt to changing conditions
• Resourceful and able to problem-solve and manage tasks with ambiguity
• Can take feedback to tasks and assignments positively and create better solutions
• A quick study, able to pick up new skills and learn how to use new programs
• Must participate in setting and achieving regularly scheduled and outlined objectives
• Ability to take individual ownership, execute with high energy, share context, insist on candor with positive intent

Required education and experience

• 2-3 years experience coordinating and managing projects in the creative content and marketing industry.

Preferred education and experience

• Bachelor’s Degree in a relevant field or equivalent
• 3+ years marketing coordinator experience.

Work environment - When in the main office, expect a comfortable, air-conditioned work environment. Team members are issued their own desks, but the office is an open, shared space and can be fast-paced and occasionally noisy.

Physical demands - Will need to be able to sit or stand at a desk for extended periods of time.

Position type and expected hours of work - Regular full-time, 40 hours per week

Travel required - Must be willing and able to travel out-of-state and internationally if needed.

Work authorization - Must be authorized to work in the United States.

EEO statement - At Angel Studios, we are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates.

Other duties - Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the team member for this job. Duties, responsibilities and activities may change at any time with or without notice.

Salary Description

$60,000-$70,000