Project Manager

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Tammy Boyko and Carlan Wilbon with Aplin have an immediate Project Manager term role based onsite in downtown Winnipeg. This position is up to a two year term role with potential for extension.

Responsibilities:

• Responsible for regular communication with all project stakeholders’ groups including the project owner, project teams and resources, consultants, and staff.
• Responsible to direct the activities and deliverables of assigned project management resources.
• Review, record and manage contract change management.
• Actively monitor all risks and opportunities to the project, communicating with project stakeholders including but not limited to project team, owners and Service Providers regularly.
• Will be responsible for coordinating and managing all activities required to be complete the projects
• Responsible for project entry and data management within the project management framework and information management systems. Budgeting and Schedule
• Develop and maintain detailed project schedules ensuring integration of capital and operating streams and providing regular updates to the manager identified for their project.
• Operate within the approved project budget in accordance with the Manitoba capital framework. Weekly reporting and tracking is expected using internal systems which will include but is not limited to both actual and forecasted monthly project spending.
• Manage implementation for conformity within the approved project requirements, including detailed scheduling and coordination.

Procurement

• The PM will work with consultants and external and internal stakeholders and be responsible for defining the requirements of the project including the detailed design documents and specifications up to a tender ready document package.
• Support and participate in the tendering process including assisting the selection committee to award the tender to the qualified proponent and issue the contract. Development of project scope, quality, budget, schedule, risk, and adhering to all federal, provincial and municipal acts and regulations, laws and legislation.
• Develop the procurement plan and policies for the project.

Project Execution, Monitoring and Controlling

• Delivery of project plan to ensure alignment of project goals and expectations including management of Service Providers and contractors, manage and control project scope, schedule and budget, quality, risks, communications, stakeholders and change control.
• Manage all changes to scope through project charter and/or Change Order process, review and approve submitted costs and track against both approved budget and schedule. Advise Managers when project budget increase or schedule delay is projected to occur. Work within their systems to seek and obtain approvals.
• Project Manager is required to monitor and navigate project through internal processes such as Architectural Review Board (ARB) approval process.
• Responsible to manage project budget including review and process progress claims, advising on timing of final payment and release of holdback monies.
• Biweekly/Weekly reporting and tracking is expected using internal systems/processes including but not limited to Cash flow reporting of both actual and forecasted monthly project spend.
• Responsible to conduct start up meeting, attend bi-weekly client meetings and other as required. The PM will be require to provide regular communication including reporting on projects status, budget and schedule using Manitoba systems and templates.
• Track and manage overall Project opportunities and risks. Maximizing opportunities and managing issues. Work with Stakeholders to inform the issue and provide recommendations to be communicated Project Manager as necessary.
• Manage quality assurance and control requirements ensuring work conforms to the contract including review of mock-ups and deficiency reviews.
• Responsible to manage and coordinate provision of staff training on new systems.
• Responsible for project entry and data management within the project management framework and information management systems.

Procurement

• Work with the client to tender, recommend, select and negotiate contracts with vendors.
• Project Close Out
• Conduct project closeout review.
• Assemble and review all necessary project close out information including transfer to operations, as-built documents, training manuals etc…
• Lessons learned with all stakeholders and clients.
• Final project close out.

Qualifications:

• Minimum of ten (10) + years of experience managing Information Technology projects
• Valid PMP Certification or Prince2 Practitioner certification.
• Expertise in project lifecycles, and project planning including Resource, cost, and schedule estimation.
• Experience developing business cases
• Experience planning and managing projects in a Public Sector organization
• Experience managing multiple projects concurrently
• Excellent interpersonal and listening skills
• Strong facilitation skills
• Strong critical thinking and problem resolution skills
• Strong communication skills; oral, written and presentation
• Criminal background check is required

At Aplin - together with our brands CompuStaff, Impact Recruitment, and Vantix Systems - we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers. Accommodation is available upon request throughout all stages of the recruitment process.

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