Shutdown Coordinator

Shutdown Coordinator

Company: Asante Gold Corporation
Location: Bibiani, Ghana
Employment Type: Contract

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Company Profile

Asante Gold Corporation is a gold mining company committed to responsible mining, operational excellence, workplace safety, and sustainable business practices. The Company focuses on developing and operating mining assets in Ghana while maintaining high standards of equipment reliability, productivity, and environmental responsibility.

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Through effective maintenance management, strategic planning, and continuous improvement, Asante Gold Corporation strives to optimise operational performance and ensure the safe, reliable, and efficient operation of its mining and processing facilities.

Welcome to Our Team

At Asante Gold Corporation, we recognise that successful shutdowns are essential to maintaining equipment reliability, improving plant performance, and achieving production targets. We foster a collaborative and safety-focused work environment where employees contribute their expertise, take ownership of their responsibilities, and work together to deliver outstanding results.

We are seeking a proactive, organised, and results-driven Shutdown Coordinator to join our Engineering and Maintenance team in Bibiani, Ghana, on a contract basis.

In this role, you will coordinate shutdown activities across multiple departments, oversee schedule execution, manage interfaces between maintenance teams and contractors, and ensure that shutdown activities meet approved timelines, budgets, quality standards, and safety requirements.

We welcome a professional with strong leadership, communication, and coordination skills who can manage competing priorities, resolve operational challenges, and drive continuous improvement throughout the shutdown process.

If you have a passion for maintenance excellence, effective teamwork, and safe project execution, we encourage you to apply.

Job Purpose

The Shutdown Coordinator coordinates and monitors planned shutdown activities to ensure that maintenance work progresses safely, efficiently, and according to approved schedules.

The role works closely with Shutdown Planners, Maintenance Supervisors, Operations, Engineering, contractors, and other stakeholders to coordinate resources, resolve execution challenges, monitor progress, and minimise schedule delays.

The successful candidate will also evaluate shutdown performance, identify opportunities for improvement, support incident investigations, and ensure that lessons learned inform future shutdown planning and execution.

Key Responsibilities

Shutdown Planning and Preparation

• • Develop a comprehensive shutdown charter that defines the shutdown objectives, scope, timelines, responsibilities, resources, and performance expectations.

• • Coordinate the development and review of shutdown schedules in collaboration with the Shutdown Planner and relevant departmental teams.

• • Lead scope challenge sessions to validate proposed work, eliminate unnecessary activities, identify critical tasks, and optimise shutdown duration and cost.

• • Confirm that approved work scopes align with operational priorities, maintenance requirements, equipment criticality, and safety standards.

• • Coordinate with Maintenance, Operations, Engineering, Supply Chain, and contractors to confirm readiness before shutdown execution.

• • Ensure that the responsible teams understand the approved schedule, work scope, resource requirements, and execution priorities.

• • Facilitate the handover of the approved shutdown schedule to area maintenance teams, contractor supervisors, and other relevant stakeholders.

• • Identify potential schedule constraints, resource gaps, material shortages, and execution risks before the shutdown begins.

• • Support the development of contingency plans and recovery strategies to address potential delays and operational challenges.

• • Ensure that shutdown preparation activities align with Company procedures and approved maintenance planning standards.

Shutdown Execution and Coordination

• • Coordinate daily shutdown activities across maintenance, engineering, operations, and contractor teams.

• • Monitor work progress against the approved shutdown schedule and ensure that teams complete activities within agreed timelines.

• • Lead daily shutdown progress review meetings to assess performance, identify delays, resolve constraints, and agree on corrective actions.

• • Coordinate work interfaces between departments, contractors, and specialist service providers to minimise conflicts and improve execution efficiency.

• • Maintain effective communication with supervisors and work teams to ensure that everyone understands daily priorities and schedule changes.

• • Work closely with the Shutdown Planner to review progress, update schedules, and communicate changes to relevant stakeholders.

• • Identify critical-path activities and prioritise work that directly affects shutdown completion.

• • Escalate schedule risks, resource constraints, technical issues, and other significant delays to the appropriate management personnel.

• • Recommend and coordinate schedule recovery measures to minimise delays and protect production restart targets.

• • Monitor contractor performance and ensure that contractors deliver assigned work according to approved scopes, schedules, and Company standards.

• • Ensure that teams coordinate equipment isolation, work permits, access requirements, and other operational interfaces before executing work.

• • Promote collaboration and accountability among all personnel involved in shutdown execution.

Safety, Compliance, and Risk Management

• • Promote a strong safety culture throughout shutdown preparation and execution.

• • Ensure that shutdown activities comply with applicable legal requirements, Company policies, approved procedures, and site safety standards.

• • Monitor work activities to identify unsafe conditions, procedural violations, and potential risks, and report concerns promptly to management.

• • Coordinate with safety personnel and departmental supervisors to ensure that teams implement appropriate risk controls before starting work.

• • Verify that relevant personnel understand their safety responsibilities, work permits, isolation requirements, and applicable risk assessments.

• • Support accident and incident investigations by providing relevant information and coordinating with the appropriate departments.

• • Track investigation findings and ensure that assigned corrective and preventive actions are completed by their agreed deadlines.

• • Escalate significant safety concerns and operational risks through the appropriate reporting channels.

• • Encourage personnel and contractors to report hazards, near misses, and unsafe practices.

• • Reinforce accountability for safe work execution and compliance with established standards.

Shutdown Performance Monitoring and Reporting

• • Track daily shutdown progress and compare actual performance against the approved schedule, work plan, budget, and key performance indicators (KPIs).

• • Monitor schedule adherence, work completion rates, resource utilisation, contractor performance, and emerging execution risks.

• • Identify the causes of schedule delays, productivity losses, cost overruns, and other shutdown performance gaps.

• • Coordinate with the Shutdown Planner and relevant supervisors to maintain accurate and timely progress reports.

• • Provide management with clear updates on shutdown performance, outstanding work, critical constraints, and anticipated completion dates.

• • Recommend corrective actions to address performance shortfalls and improve shutdown delivery.

• • Monitor the implementation and effectiveness of agreed recovery actions.

• • Ensure that shutdown work completion information and outstanding activities are properly documented.

• • Prepare a comprehensive shutdown closeout report detailing completed work, schedule performance, cost performance, safety observations, challenges, and lessons learned.

• • Review shutdown results against approved objectives and identify opportunities to improve future planning and execution.

• • Maintain accurate records of shutdown activities, progress reviews, decisions, and performance reports.

Cost Control and Resource Coordination

• • Monitor shutdown activities against approved budgets and work plans in collaboration with Maintenance, Planning, and Finance teams.

• • Identify activities that may create unnecessary expenditure, resource wastage, or avoidable schedule extensions.

• • Coordinate the effective utilisation of personnel, equipment, tools, materials, and contractor resources.

• • Escalate resource shortages and other constraints that could affect shutdown delivery.

• • Support the review of actual shutdown costs against budgeted costs and explain significant variances.

• • Recommend practical measures to improve resource utilisation, reduce avoidable expenditure, and strengthen cost control.

• • Work with relevant departments to resolve procurement, logistics, and material availability issues that may affect scheduled work.

• • Encourage efficient execution without compromising safety, quality, or equipment integrity.

Leadership, Communication, and Stakeholder Management

• • Establish clear communication channels among Maintenance, Operations, Engineering, Planning, contractors, and other stakeholders.

• • Facilitate coordination meetings to communicate priorities, resolve issues, and maintain alignment throughout the shutdown.

• • Provide guidance and support to supervisors and work teams to help them execute assigned responsibilities effectively.

• • Ensure that employees and contractors have the information, skills, knowledge, and tools required to perform their duties safely.

• • Identify training and capability gaps and coordinate appropriate support with relevant departmental leaders.

• • Promote teamwork, accountability, professional conduct, and timely decision-making.

• • Address operational disagreements constructively and escalate unresolved issues when necessary.

• • Maintain effective working relationships with personnel from different technical disciplines and cultural backgrounds.

• • Communicate schedule changes, emerging risks, and recovery actions promptly to affected stakeholders.

• • Encourage a collaborative environment in which teams share lessons learned and contribute to better shutdown outcomes.

Continuous Improvement and Shutdown Closeout

• • Lead and participate in continuous improvement initiatives that strengthen shutdown planning, coordination, and execution.

• • Review shutdown performance data to identify recurring delays, ineffective processes, and opportunities to improve productivity.

• • Capture lessons learned from completed shutdowns and incorporate them into future planning and execution practices.

• • Recommend improvements to shutdown procedures, coordination methods, reporting systems, and performance measurement.

• • Work with the Shutdown Planner and Maintenance teams to improve schedule quality, work readiness, and execution reliability.

• • Evaluate the effectiveness of corrective actions implemented after previous shutdowns.

• • Promote the adoption of best practices in shutdown management, maintenance coordination, safety, and resource planning.

• • Ensure that outstanding actions from shutdown reviews receive clear ownership and agreed completion dates.

• • Support the development of standardised shutdown processes that improve consistency, accountability, and performance.

• • Perform other relevant duties assigned by the supervisor in support of departmental and operational objectives.

Qualifications and Experience

Candidates should possess the technical knowledge, coordination skills, and practical experience required to manage shutdown activities in a demanding industrial environment.

• • A minimum of a Higher National Diploma (HND) or equivalent qualification in Mechanical Engineering, Electrical Engineering, or another relevant engineering discipline from a recognised tertiary institution.

• • At least five years of relevant experience in mining, mineral processing, power generation, or another heavy industrial environment.

• • Demonstrated experience coordinating or managing planned shutdowns, maintenance outages, or major maintenance activities.

• • Strong knowledge of maintenance planning, shutdown preparation, scheduling, execution monitoring, and closeout processes.

• • Practical understanding of standard maintenance work management systems and procedures.

• • Experience coordinating multidisciplinary teams, contractors, and operational stakeholders.

• • Ability to interpret maintenance schedules, work plans, progress reports, and performance indicators.

• • Knowledge of shutdown cost monitoring, resource planning, schedule control, and performance analysis.

• • Understanding of workplace safety requirements, risk assessments, permit-to-work systems, and incident reporting procedures.

• • Proficiency in Microsoft Office applications, particularly Excel, Word, PowerPoint, and Microsoft Project.

• • Familiarity with Computerised Maintenance Management Systems (CMMS) and maintenance scheduling tools.

• • An Inspecting Engineer Certificate of Competency issued by the Mines Inspectorate Division of the Minerals Commission will be an advantage.

• • Strong organisational, leadership, coordination, and problem-solving skills.

• • Excellent verbal and written communication skills.

• • Ability to manage competing priorities, respond to changing operational requirements, and meet tight deadlines.

• • Ability to work effectively in a multicultural environment and respect different values and opinions.

• • A strong commitment to safety, teamwork, accountability, and continuous improvement.

Key Competencies

The ideal candidate will demonstrate the following competencies:

• • Shutdown coordination: Coordinates multidisciplinary activities to achieve safe, timely, and efficient shutdown execution.

• • Planning and scheduling: Understands shutdown schedules, critical-path activities, work priorities, and recovery planning.

• • Leadership: Guides teams, coordinates contractors, and promotes accountability across departments.

• • Problem-solving: Identifies execution constraints and develops practical solutions to minimise delays.

• • Safety awareness: Promotes compliance with safety requirements and ensures teams address operational risks.

• • Performance management: Monitors progress, analyses schedule variances, and recommends corrective action.

• • Cost consciousness: Supports effective resource utilisation and controls avoidable shutdown expenditure.

• • Communication: Shares accurate, timely information and facilitates productive progress meetings.

• • Stakeholder management: Builds effective working relationships across maintenance, operations, engineering, and contractor teams.

• • Continuous improvement: Uses lessons learned and performance data to improve future shutdown outcomes.

• • Organisation and time management: Coordinates multiple activities while maintaining focus on deadlines and operational priorities.

• • Professional integrity: Demonstrates accountability, sound judgement, and respect for Company policies and procedures.

Performance Expectations

The Shutdown Coordinator will contribute to operational excellence by achieving the following outcomes:

• • Effective preparation and execution of shutdown activities in line with approved objectives and schedules.

• • Improved coordination between Maintenance, Operations, Engineering, Planning, and contractors.

• • Reduced schedule delays and improved completion of critical shutdown activities.

• • Effective monitoring of shutdown progress, resource utilisation, and cost performance.

• • Timely identification and resolution of execution constraints and schedule risks.

• • Consistent compliance with safety standards, work procedures, and legal requirements.

• • Accurate shutdown progress reporting and comprehensive closeout documentation.

• • Effective implementation of corrective actions and lessons learned.

• • Improved shutdown planning, execution efficiency, and maintenance readiness.

• • Stronger teamwork, communication, and accountability across shutdown teams.

Performance will be assessed against agreed shutdown KPIs, including schedule adherence, work completion, cost performance, safety compliance, resource utilisation, and implementation of improvement actions.

Reporting Relationship

The Shutdown Coordinator will report to the designated Maintenance Superintendent, Engineering Manager, Shutdown Manager, or another authorised representative within the Engineering and Maintenance Department.

The role will work closely with Shutdown Planners, Maintenance Supervisors, Operations, Engineering, Safety, Supply Chain, contractors, and other relevant stakeholders to ensure that shutdown activities meet operational, technical, financial, and safety objectives.

How to Apply

Apply online by clicking the Apply button .

Application Deadline: 27 October 2026

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