Billing Administrator 11/26

Biling - Maintain customers’ accounts and ensure that all queries are resolved within a reasonable timeframe: Maintain sound relationships with ATNS customers. Ensure that client files and documents are accessible and retrievable. Receive the tower logs electronically, daily, the information may also be received by electronic mail. Save the Eurocat files received via email from the tower on the network drive daily. Daily upload the Eurocat file onto the Billing system. Import the tower logs into the billing system and convert the tower logs into billable movements. Save the daily tower logs received on the billing drive per airport and the pages per day. Record the tower logs for each airport in the register for verification and authorisation by the Billing Supervisor. Perform the daily check for verification and correction of records uploaded into the billing system and note any exceptions Correct errors or omissions in collaboration with the Tower Assistant. Import daily AFTN messages for Message operator purposes. Complete and maintain the registration certificate checklist with the necessary mandatory information for ATNS,.  Map all customer aircraft registration fleets correctly for ATNS. Check that all new accounts opened on the billing system have the necessary mandatory information for ATNS, . Open all new accounts within the stipulated timelines as per company procedures for ATNS Eliminate all duplicated customers’ accounts. Import new customer files from Oracle and update the Billing database. Maintain an audit trail of all deleted movements. Update Maximum Take Off Weight (MTOW) on the Billing System. Update exit and entry points (gateways) on the billing system as communicated by ATM. or Prepare pro-forma invoices for key customers. Prepare the extended hours invoicing weekly.  Generate all invoices and credit notes for small aerodromes. Generate all invoices and credit notes generated for the ATA.  Ensure that billing data from the Rite unit (ATNS Technical Services) is received daily. Ensure that Rite Unit information is imported into the Billing system. Export static data reports from the Billing system for investigation and validation. Export files daily to Excel spreadsheet and save on shared drive. Verify whether there are any new operators and aircraft registrations. Remove existing operators from the file and map new aircraft registrations for existing customers on the billings system to assign it to the existing operator. Allocate account numbers to new operators on the Oracle system. Perform monthly invoicing for South African Weather Services (SAWS). Send the invoice listing to SAWS. Resolve all credit notes logged for ATNS and SAWS within stipulated timelines. Investigate all unknown operators on a daily basis, and complete the checklist.  Ensure that all customers have email addresses on the billing system, so that monthly invoices can be send timely. Review and confirm the list operator’s call sign and aircraft registrations for refusal of services. 

Other duties- Participate in ad hoc financial projects. Ensure that all month-end procedures are followed. Adhere to company policies and procedures. Participate in ad hoc financial projects. Ensure that all month-end procedures are followed. Adhere to company policies and procedures. Complete performance contracting timely as communicated by Human Capital Participate in teams’ activities as planned by the line manager. Attend training organised by the organization.

Internal and External Audits - Assist with the preparation of the year-end audit file for Accounts Receivable.Assist with resolving internal and external audit queries and clearance of audit findings.

Minimum Qualification 

Ø  3 Year National Diploma in Finance/Accounting

 Years of Experience:

 Ø  3-5 years’ experience with direct exposure with direct exposure to all aspects of finance