Finance Admin Support (Australian Client/Real Estate/Day Shift)

About Brainbox

Brainbox is a unique BPO that focuses not only on delivering excellent service but also on fostering an amazing culture. Rooted in our core value of 'Always Be Kind,' we prioritise kindness in every policy, decision, and action. Our Philippines management team is composed entirely of Filipinos, and we provide unlimited training and HMO benefits from day one to help our people grow and become their best selves.

The Role

We are looking for a Finance Admin Support for an Australian real estate agency, who will manage the VPA (Vendor Paid Advertising) finalisation process for properties moving through to settlement, reconciling costs between the client's real estate CRM and accounting system, and liaising with sales representatives on outstanding costs.

Key Duties

• Manage VPA finalisation checks when a property goes under offer.
• Download VPA data from Rex and cost data from Sage, cross check the two in Excel, and save the reconciliation as a summary document in Rex.
• Once VPA is finalised, email the relevant representative or property partner with a breakdown of pledged, paid, and confirmed costs, overspends, and the VPA screen, and request any outstanding invoices or reimbursements before the property goes unconditional.
• Update Rex based on representative responses, including zeroing products or services confirmed as not proceeding, and retaining a record of correspondence in Rex.

Requirements

Essential Requirements

• Background in real estate administration, accounts, or finance support.
• Experience performing reconciliations, such as matching costs or invoices against system records.
• Strong attention to detail and accuracy when handling financial data.
• Proficient in written and spoken English for professional correspondence with representatives and property partners.
• Comfortable working across multiple systems, including a CRM and an accounting platform.

Preferred Requirements

• Experience with Rex or a comparable real estate CRM.
• Experience with Sage or a comparable accounting system.
• Australian real estate industry experience.

Tools & Systems

• Rex
• Sage
• Microsoft Excel

Benefits

Perks

• Attractive and competitive salary
• Tenure-based and Performance-based incentives
• Paid time off
• Unlimited cash incentives for hired referrals
• Engagement and Recognition programs
• HMO on day 1
• Work-life balance with a 37.5h week and free weekends
• International career growth and clients
• Opportunities to travel abroad
• Modern air-conditioned offices, located along MacArthur Highway (easy public transportation access), near residences, malls, and restaurants
• Fun and inclusive working environment and great working culture
• Dedicated local support with local Management, HR, onboarding, payroll, and ICT
• Access to unlimited training and micro-competencies to advance your skills

This role is subject to a number of skills and possible online practical tests.

This position is an onsite role at our Pampanga office. Candidate must be willing to work on-site.