Administrative Assistant

We are seeking an experienced, highly organized, and proactive Administrative Assistant to join our Corporate Office team.

This role is ideal for an administrative professional with 3-5 years of office administration experience in supporting managers, leadership teams, and multiple departments. The successful candidate will serve as a key administrative resource, helping to coordinate meetings, manage calendars, prepare reports and presentations, track projects and follow-up items, and support day-to-day business operations across the organization.

The Administrative Assistant will provide administrative support to leadership and departments including Human Resources, Sales, Finance, Marketing, and Operations as needed. We are looking for someone who is detail-oriented, resourceful, and comfortable working independently in a fast-paced environment while managing multiple priorities and deadlines.

Working Hours:

Monday to Friday, 8:00 a.m. to 4:30 p.m.

Responsibilities

• Provide administrative support to managers, leadership teams, and multiple departments across the Corporate Office.
• Manage calendars, schedule meetings, coordinate appointments, and assist with event planning.
• Prepare meeting agendas, record and distribute meeting minutes, and track action items and follow-up activities.
• Prepare, edit, and distribute reports, presentations, correspondence, spreadsheets, and other business documents.
• Coordinate and track projects, deadlines, deliverables, and departmental initiatives.
• Provide administrative support for company initiatives, including employee recognition and rewards programs, sponsorship activities, business card administration, corporate events, and other organizational projects.
• Coordinate internal supply orders, including order fulfillment, inventory monitoring, restocking, and communication regarding supply requirements.
• Maintain accurate files, databases, and records while ensuring confidentiality and professionalism.
• Assist Human Resources, Sales, Finance, Marketing, Operations, and other departments as business needs arise.
• Identify opportunities to improve administrative processes, organization, and efficiency.
• Perform other related duties as assigned.

Qualifications

• Minimum 3-5 years of office administration experience, preferably supporting managers, leadership teams, or multiple departments.
• Proven experience providing administrative support, including calendar management, meeting coordination, meeting minutes, and project follow-up.
• Strong organizational, time-management, and project coordination skills, with the ability to manage multiple priorities and deadlines.
• Experience preparing reports, presentations, correspondence, spreadsheets, and other business documents.
• Exceptional attention to detail, accuracy, confidentiality, and follow-through.
• Excellent verbal and written communication skills, with strong interpersonal and customer service skills.
• Ability to work independently and collaboratively in a fast-paced environment with minimal supervision.
• Strong problem-solving skills and a proactive, solutions-focused approach.
• Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat PDF, and related office administration systems.
• Ability to maintain confidentiality and exercise discretion when handling sensitive information.
• Adaptable and flexible, with the ability to support multiple departments and changing business needs.

Our benefits to support your success:

• RRSP matching contributions up to 3% of an employee's pre-tax salary.
• Comprehensive Group Benefit Program featuring Extended Health Care.
• Continued education assistance, Scholarships.
• Participation in the Employee Canadvantage Rewards Program.
• Discounts on food and beverages through the Canadvantage Employee Food & Beverage Discount, applicable to restaurants, room rates for both employees and their guests.
• Canad Inns Meal Plan, providing one complimentary meal per working day.
• Employee Engagement Events such as Staff BBQs, Holiday Parties, Sporting Events, Contests, Prize Draws, and more.
• Employee Referral Program.
• Wellness Benefits, including discounts for fitness facilities and access to the Employee Assistance Program.
• Career Growth Opportunities.

About Canad Inns:

Canad Inns is Manitoba's premier Hospitality Service Provider, with a presence in Winnipeg, Brandon, Portage la Prairie, and Grand Forks. As a leading player in the hospitality industry, we are dedicated to delivering exceptional service and excellence to our valued guests. At Canad Inns, we operate with dedication to mutual trust and respect, honesty, openness, and the highest ethical standards across all facets of our business. We believe in fostering lasting relationships, both with our guests and within our dynamic team.

Our work culture thrives on the principles of collaboration, a positive environment where employees can achieve success. Valuing the unique talents of each team member, we encourage personal development and growth. We are committed to fostering a diverse and inclusive workplace and believe in the strength that comes from embracing unique perspectives and experiences. Carefully selecting our team members, we invest in the growth and well-being of those who become part of our company.

We provide reasonable accommodations to qualified persons with disabilities following Canad Inns standards.

Thank you for considering a career with Canad Inns. We look forward to reviewing your application and potentially welcoming you to our team.