Recruiting Coordinator

The Recruiting Coordinator provides high-volume administrative and process support to the Talent Acquisition team. This role owns requisition lifecycle administration, offer letter processing, interview logistics, and vendor tracking across an active pipeline. The Recruiting Coordinator also partners with the TA Manager on ongoing recruiting excellence and continuous improvement projects.

Essential Functions

Post all new requisitions across job boards and career sites within 1 business day of req approval.

Refresh active postings on a recurring cycle to maintain visibility and search ranking.

Close out postings and send rejection communications to remaining candidates once a requisition is filled or cancelled.

Maintain accurate requisition status and data hygiene in the ATS.

Schedule hiring manager intake meetings with recruiters for all new requisitions.

Generate interview guides for recruiters and hiring teams

Send Culture Index assessment links to candidates at the appropriate stage of the process.

Review incoming resumes for Warehouse, Shop, Driver, and Welder requisitions to identify candidates who meet minimum qualifications, and forward qualified resumes to hiring managers. 

Draft offer letters for recruiter and hiring manager review, using approved templates and compensation guidance.

Track all outstanding offer letters and follow up to ensure timely signature and return.

Update and maintain the team’s offer-tracking board (Trello) to reflect real-time offer status.

Track all agency candidate submissions across active requisitions.

Partner with Director, Talent Strategy on special projects supporting recruiting excellence and continuous improvement.

Partner with Sales Compensation to send and track all commission agreements

Verify rehire eligibility for former employees applying to open requisitions, in accordance with company rehire policy

Minimum Qualifications

1–2 years of experience in a recruiting coordinator, HR coordinator, or high-volume administrative support role.

Experience with an applicant tracking system (Dayforce preferred).

High school diploma or equivalent required; associate’s or bachelor’s degree preferred.

Knowledge, Skills and Abilities 

Strong organizational skills and comfort managing many concurrent, deadline-driven tasks.

Clear written communication for candidate- and hiring-manager-facing correspondence.

Ability to exercise sound judgment reviewing resumes against baseline role qualifications.

Comfortable working across a distributed, multi-brand organization with many stakeholders.

Adaptability to take on new process-improvement projects as team priorities shift.

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this role, the employee is regularly required to talk, hear, and see. The employee is frequently required to stand, walk, use hands to handle or feel objects, and reach with hands and arms. This role requires frequent lifting of items weighing 5–25 pounds and occasional lifting of up to 50 pounds. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.

Work Environment  The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job. This position operates in both a professional office setting and a warehouse environment. The role routinely uses standard office equipment, including computers, phones, photocopiers, filing cabinets, and fax machines. Occasional travel to project sites may be required. Warehouse conditions include proximity to forklifts and other heavy machinery and the use of various tools and hardware. Employees may be subject to frequent heavy lifting and exposure to variable weather conditions, including extreme heat and cold. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.

Qualification Requirements To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in this job description are representative of the knowledge, skills, and/or abilities required to fulfill the essential functions of the role. This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions in accordance with the Americans with Disabilities Act (ADA) and applicable state and local laws.