CEO's Executive Assistant

AtCoconut, we connect founders and businesses with top-tier remote talent while prioritizing meaningful, reliable partnerships. We believe success happens when everyone wins. Clients achieve their goals, and our virtual professionals find purpose and growth in their work. We're currently looking for top talent to fill the role below:

Role: CEO's Executive Assistant

Monthly Rate: $1250 - $2500/month

Availability: Full-time - 40 hours/week

Time Zone: CST

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To streamline your application, please carefully review and complete ALL THREE items below before proceeding to the application form.

What to Prepare:

1⃣ English Proficiency Rating - You will need to enter your CEFR English proficiency level in the application form. If you’re unsure of your rating, you can take a quick assessment here: EF SET Quick Check.

2⃣ Coconut VA Profile (Resume) - Before submitting your application, please create your Coconut VA profile using this template: Coconut VA Profile Template. YOUR RESUME MUST FOLLOW THIS FORMAT AND SHOULD BE IN ENGLISH. This is a test of how keen you are with details and how well you follow instructions.

3⃣ 1-Minute Introduction Video - Record a short introduction video (preferably using Loom) and provide the link in your application. Before you do, check out these video tips and sample videos. Important: By submitting your video, you grant Coconut permission to share it on our platforms to help increase your chances of being matched with a client. Videos with broken or dummy links will result in disqualification.

Requirements

Experience Needed:

- Serve as the right hand to the CEO of a fast-growing construction technology company, freeing up his time to focus on high-level priorities

- Manage the CEO's calendar, daily schedule, and priorities, including scheduling meetings with multiple stakeholders

- Manage the CEO's email inbox, answer questions, and handle outreach on his behalf

- Book business and personal travel, reservations, and arrangements

- Prepare the CEO for meetings, organize follow-up materials, and send meeting recaps

- Conduct research, review business proposals, retrieve files, and prepare documents

- Handle personal tasks such as paying bills and coordinating with insurance, rental property, and legal contacts

- Support a second company principal and take on office manager and ad hoc tasks as needed

- Use AI tools daily and grow into a proactive operator who anticipates needs rather than working task by task

Good to have:

- Prior experience as an Executive Assistant to a C-level executive

- Experience reading and interpreting business proposals

- Excellent written English, as this is a highly communication-based role

- A positive, personable attitude

- A growth mindset and the ability to scale with a fast-growing company long term

Non-negotiable Requirements:

- Excellent written and verbal English with constant, proactive communication

- Extreme attention to detail and strong organizational skills

- Strong, reliable internet connection

Industry/Tools Experience:

- Microsoft Office, including Excel

- Claude and ChatGPT, with strong prompting skills for daily tasks

- Experience supporting leadership at a fast-growing company

Benefits

We’re all about uplifting lives in Coconut and we make sure we provide benefits that support work-life balance, well-being, and growth. Here’s what you can look forward to as part of the Coconut Community!

Competitive Salary - We recognize your skills and experience with a great compensation package.

13th Month Pay - Enjoy an extra month’s salary-because who doesn’t love a little bonus?

Paid Time Off - Recharge with 12 days of PTO to use however you like-vacation, self-care, or just a break from it all!

US Holidays Off - Enjoy 12 paid US holidays throughout the year.

Maternity & Paternity Leave - We support growing families with dedicated leave for new parents.

Comprehensive Healthcare - We’ve got you and your family covered with quality healthcare benefits.

Life Insurance * - Our full-time HMO plan includes life insurance for extra peace of mind.

Mental Health Support - Prioritize your well-being with access to mental health consultations and wellness resources.

Milestone Gifts & Birthday Treats - We celebrate your achievements and make your special day even better!

Exciting Team Experiences - Think island getaways, virtual town halls, and regional meetups -because work should be fun, too!

Stay Connected - Be part of a supportive network where you can learn, grow, and connect with amazing people.

Some benefits may vary. Full details will be provided during the onboarding process.