Procurement and Administration Intern

Concern Worldwide is a non-governmental, international, humanitarian organisation dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries

Founded in 1968, Concern works in 25 countries in Africa, Asia and the Caribbean with its headquarters in Ireland. Concern started working in Malawi in 2002 and currently focuses on climate and environment, social protection, gender and social inclusion, sustainable food systems for food security and partnerships. For sustainability and lasting change, our advocacy and influence, people centred and evidence-based approaches focus on system strengthening and resilience building as we seek to address the root causes of poverty.

Concern invites applications from interested candidates qualified for the following positions;

Duration: Six (6) Months

Duty Station: Lilongwe

The Procurement and Administration Intern will support the Administration and Procurement team in the implementation of administrative support functions. The internship provides practical experience in, employee records management, office administration, procurement and general office operations while contributing to the organization’s effectiveness.

• Help maintain leave, attendance, and training records.
• Assist in compiling HR reports and maintaining HR databases.
• Provide administrative support to the office.
• Support office filing systems, both electronic and physical.
• Receive visitors and respond to routine inquiries.
• Assist in coordinating logistics for workshops, meetings, and events.
• Perform other administrative duties as assigned.
• Support in conducting vendor verification and collecting required documentation
• Participate in the evaluation and review of offers and ensure compliance to both administrative and technical compliance to procurement requirement
• Assist in the preparation of procurement documents; reviewing purchase requests, purchase order preparation and submitting all procurement files to finance
• Ensure all procurement and administration files are filed electronically
• As Concern employee you are responsible for upholding and promoting Concern’s values in the workplace. This includes equality, diversity and inclusion, and role modelling safeguarding.
• And any other duties assigned to you

• Bachelor’s degree in Business Administration, Supply Chain Management, Logistics or any related field.
• Basic understanding of administrative procedures.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook).
• Previous internship or volunteer experience is an added advantage.
• Strong communication and interpersonal skills and good organizational and time management skills.
• High level of integrity and confidentiality and attention to detail.
• Willingness to learn and take initiative and good problem-solving skills.

Interested candidates, who meet the above qualifications, should send their CV (3 pages maximum including contacts of 3 referees) and Cover Letter to [email protected] with the subject of the email as Human Resource and Administration Support Officer -Maternity Cover or Standby Driver and or Internship. C The deadline for applications is Friday, 16th October, 2026. Only short-listed candidates will be contacted for interview.

Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking.

During this job application, you will provide Concern with your personal data. Concern takes its responsibilities towards this personal data very seriously and is committed to complying with all relevant data protection legislation.

Concern is an equal opportunities employer and encourages applications from qualified individuals regardless of religion, colour, sex, age, disability, sexual orientation, marital status, personal appearance, political affiliation, family status or responsibilities, gender identity or expression, pregnancy or related medical conditions. Concern maintains zero tolerance for child abuse, sexual abuse or exploitative acts or threats by our employees, consultants, volunteers, contractors or anyone associated with the delivery of our programs and services, and take seriously all complaints of misconduct brought to our attention. Anyone with complaints or concerns in relation to safeguarding can submit them via email to [email protected]. Local reporting channels are also available via WhatsApp: […] or our Tollfree line: 4848

Concern Worldwide is an Equal Opportunities Employer