Project Coordinator

Description

Dynamic Solution Innovators (DSi), a software company based in Dhaka, Bangladesh, has been successfully providing software services since 2001 in global industry (USA, England, New Zealand, Asia and Africa). We have 280+ employees, with over 250+ skilled Software Engineers & SQA engineers. We continuously invest in hiring, developing, and retaining the best-in-class talents to leverage the latest technologies and offer the most advanced next-gen solutions to our clients. Some of our major projects and products include Nationwide Primary & Secondary Education ERP solutions for Bangladesh Government, Higher Education Management System running in 400+ US universities, Banking Compliance System running in 200+ financial institutions in the USA, 2021 BASIS National ICT Award winning ERP solution for container cargo management of private container yards. At DSi, we work to build state of the art next generation products with the industry's most talented resources.

We are seeking a highly organized and results-driven Project Coordinator to manage Government Software Projects from initiation to delivery. The ideal candidate will have a strong background & interest in software project management, excellent communication skills, and hands-on experience working with public sector clients, including ministries, government agencies, and state-owned enterprises is a plus.

Responsibilities

Project Management Support

• Assist the Project Manager in planning, scheduling and tracking project activities against the contract milestones.
• Maintain project trackers and logs for tasks, actions, issues and risks, and follow up with owners until items are closed.
• Track due dates and alert the Project Manager before anything falls due.

Documentation and Reporting

• Collect inputs from the team and compile them into periodic project reports to an agreed standard and format.
• Draft official correspondence to the client and maintain an accurate record of what is sent and received.
• Prepare meeting agendas, take minutes of internal and client meetings, circulate them and track decisions.
• Maintain the project document repository, folder structure and version control.

Client and Stakeholder Coordination

• Act as the day-to-day liaison with the client for scheduling, submissions and routine follow-up.
• Coordinate training sessions, workshops and review meetings, including venue, materials, attendance sheets and certificates.
• Follow up on pending client approvals, system access requests and clearance processes.

Governance and Compliance

• Support project governance and review activities, and keep the project audit-ready.
• Collect and organize evidence for internal and external quality, process and compliance reviews.
• Ensure project documents follow the agreed house style, formats and templates.

Team Administration

• Maintain the team roster, duty shifts and attendance records, and coordinate onboarding of new resources.
• Coordinate access, workspace and logistics requirements for the on-site team.
• Prepare presentations and status summaries for management and client briefings.

Requirements

• 2-4 years of experience in project coordination, project management support, business analysis or technical documentation, preferably on government or enterprise IT projects.
• Strong written and spoken English and Bangla; able to draft formal correspondence to a government client without heavy editing.
• Advanced MS Word, Excel and PowerPoint; comfortable with Google Workspace and document version control.
• Proven ability to compile structured reports from multiple team inputs under deadline.
• Organized, detail-oriented and able to follow up persistently without supervision.
• Willing to work on site at client premises in Dhaka as the project requires.

Preferred Qualifications

• Experience on a government ICT project, especially with a procuring entity, donor-funded programme or a ToR-driven contract.
• Familiarity with project management tools (MS Project, Jira, ClickUp, Asana) and diagramming tools (Draw.io, Lucidchart, Visio).
• Exposure to software delivery processes: SRS, UAT, release and change management.
• Awareness of CMMI, ISO 27001 or SOC 2 documentation and evidence practices.
• Project management training or certification (CAPM, PMP, PSM or CSM) is an advantage.
• Eligible to obtain security clearance where a client project requires it.

Education Qualification

• Bachelor's degree in Computer Science, Engineering, Business Administration or a related discipline.

Benefits

• Dynamic and modern work environment
• Attractive salary
• In-campus free lunch, snacks
• Two festival bonuses
• Yearly increments
• Healthcare coverage
• Company paid training, courses and certification