Personal Assistant

Who we are

At EBC, we believe in empowering people to live their best lives. We're a fast-growing start-up that's revolutionizing the way people manage their finances. Our mission is to become a trusted investment partner for global investors. We are made up of passionate individuals who are dedicated to providing our customers with the best possible experience. Are you a dynamic and results-oriented professional with a passion for driving business growth? th. As a Business Development Manager, you will play a crucial role in expanding our reach, building strategic partnership, and driving revenue growIf you have a strong background within the industry and thrive in a fast-paced environment, we want to hear from you !

About the role

We are seeking a highly organised and proactive Personal Assistant to join EBC Tech Limited on a full-time basis. Based in Admiralty, Central and Western District, you will provide comprehensive administrative and secretarial support to senior management. This is a pivotal role that ensures the smooth day-to-day operation of the executive office, enabling key stakeholders to focus on strategic priorities. Your contribution will be essential in maintaining the efficiency and professionalism of the organisation.

Key responsibilities

• Managing and prioritising the executive's calendar, scheduling meetings, and coordinating diaries across multiple stakeholders
• Organising and preparing for meetings, including preparing agendas, briefing documents, and follow-up actions
• Handling correspondence, emails and telephone communications with professionalism and discretion
• Preparing and formatting reports, presentations, and business documents using Microsoft Office and other relevant software
• Arranging travel, accommodation and logistics for business trips and events
• Managing confidential information with integrity and maintaining strict confidentiality
• Maintaining filing systems, databases and records in an organised and accessible manner
• Liaising with internal departments and external stakeholders to facilitate smooth communication
• Providing ad hoc administrative support including expense claims processing and general office administration

Requirements

• 2 years relevant experience serving Senior Executives/family
• Higher Diploma or above in Business Administration or related disciplines
• Good command of spoken and written English and Chinese (Mandarin speaking is a MUST)
• Proven experience as a Personal Assistant, Executive Assistant or in a similar secretarial role within a professional business environment
• Excellent organisational skills with the ability to manage multiple priorities simultaneously and work to tight deadlines
• Outstanding written and verbal communication skills with a professional demeanour
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and other relevant software
• Strong discretion and the ability to handle confidential information with integrit
• Flexibility and adaptability in a fast-paced business environment
• Immediate availability preferred