Finance & Statutory Compliance Coordinator

ECI is the leading global provider of managed services, cybersecurity, and business transformation for mid market financial services organizations across the globe. From its unmatched range of services, ECI provides stability, security and improved business performance, freeing clients from technology concerns and enabling them to focus on running their businesses. More than 1,000 customers worldwide WITH over $3 trillion of assets under management put their trust in ECI.

At ECI, we believe success is driven by passion and purpose. Our passion for technology is only surpassed by our commitment to empowering our employees around the world.

The Opportunity:

The ECI Finance & Statutory Compliance Coordinator will serve as the primary coordinator and point of contact for documentation and compliance support activities for local finance compliance, statutory reporting readiness, audit support, banking administration, corporate governance documentation, and regulatory record management.

This role is responsible for ensuring the Philippines entity maintains complete, accurate, and audit-ready documentation to support Finance leadership, external auditors, tax advisors, banking partners, regulatory agencies, and other stakeholders.

The position supports compliance tracking and reporting activities for compliance tracking, documentation governance, reporting readiness, and finance-related coordination activities while supporting local and global Finance initiatives.

Core Responsibilities

Statutory Compliance & Reporting Support

Coordinate and maintain documentation required for BIR filings, tax compliance activities, VAT support, tax audits, statutory reporting, and related government or external advisor requests. 

Maintain and monitor the Philippines entity compliance calendar, ensuring statutory filing deadlines, documentation requirements, reporting obligations, and supporting evidence are tracked and escalated appropriately. 

Support finance-related regulatory inquiries by coordinating documentation requests and stakeholder responses, government agency requests, and compliance documentation requirements, partnering with Finance leadership and external advisors as necessary. 

Documentation Governance 

Own the organization, maintenance, retention, and accessibility of finance, statutory, compliance, diligence, and regulatory documentation repositories. 

Coordinate internal and external audit requests by gathering, validating, organizing, and tracking supporting schedules, records, payment evidence, and correspondence. 

Maintain audit-ready records and trackers for statutory reviews, financial audits, quality-of earnings reviews, due diligence exercises, and other compliance-related examinations. 

Assist in identifying documentation gaps, overdue items, and audit readiness concerns and escalate issues appropriately to Finance leadership. 

Banking & Corporate Governance Support 

Coordinate bank account administration activities, including account maintenance requirements, signatory changes, banking resolutions, KYC requests, secretary certificates, and supporting documentation. 

Assist in maintaining corporate governance records required for banking, regulatory, audit, and legal entity administration purposes, including board resolutions, secretary certificates, signatory records, and corporate documentation. 

Coordinate requests associated with local entity governance matters, authorized representatives, corporate records, and related compliance requirements. 

Financial Documentation & Payment Support

Own the repository of proof-of-payment records for statutory payments, vendor payments, tax remittances, and other finance-related obligations as required by Finance.

Ensure payment support documentation is complete, accurate, and readily available to support audits, reconciliations, regulatory reviews, and management requests. 

Coordinate finance-related documentation requests associated with vendors, banking partners, external advisors, and auditors, including tax forms, payment support records, and due diligence requirements. 

Finance Projects & Transition Support

Support local and global Finance initiatives by coordinating documentation, status tracking, and deliverables associated with system implementations, business integrations, process transitions, and organizational change initiatives. 

Coordinate documentation and information requests related to financial due diligence activities, acquisitions, entity integrations, quality-of-earnings reviews, and similar strategic transactions. 

Maintain clear ownership tracking, status reporting, and follow-ups for finance-related projects impacting the Philippines entity. 

Stakeholder Management & Continuous Improvement

Partner with Finance, Payroll, HR, Legal, Operations, external auditors, tax advisors, banks, and service providers to obtain required documentation and resolve open items. 

Provide clear reporting of open issues, compliance risks, upcoming deadlines, documentation gaps, and stakeholder dependencies. 

Identify and implement opportunities to improve documentation management, compliance tracking, audit readiness, governance processes, and overall operational effectiveness. 

Establish and maintain standardized documentation practices that improve transparency, accountability, and business continuity.

Ideal Qualifications

At least 3 years of relevant experience in finance operations, statutory reporting, tax compliance support, audit coordination, accounting, or related finance control functions. 

Experience supporting Philippines statutory requirements, including BIR documentation, VAT filing support, tax audit requests, and proof-of-payment records. 

Strong working knowledge of finance documentation, audit support, bank/signatory records, and corporate compliance evidence requirements. 

Highly organized, detail-oriented, and able to maintain accurate trackers, repositories, and follow up logs across multiple stakeholders and deadlines. 

Comfortable working with Finance, external advisors, auditors, banks, HR, Payroll, Legal, and Operations to gather information and close documentation gaps. 

Strong written and verbal communication skills, with the ability to summarize open items, risks, and next steps clearly. 

Ability to work independently in the Philippines office while partnering effectively with regional or global Finance stakeholders. 

Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred. 

CPA or equivalent accounting/tax certification is preferred but not required, depending on depth of hands-on statutory and audit support experience. 

Experience in a multinational, shared services, technology, managed services, or private-equity backed environment is a plus. 

ECI’s culture is all about connection - connection with our clients, our technology and most importantly with each other. In addition to working with an amazing team around the world, ECI also offers a competitive compensation package and so much more! If you believe you would be a great fit and are ready for your best job ever, we would like to hear from you!