Project Coordinator

Job Title: Project Coordinator (Nuclear)Location: Cambridge, ON | On-siteJob Type: Full-timeCompensation: $70,000 - $85,000

Benefits: RRSP, health/dental/vision package, reimbursement for tuition and professional dues, paid vacation, personal days, and sick days

The Position: 

The Project Coordinator will provide scheduling and administrative support to Project Management and the Project Management Office for assigned projects. Working with the Project Director, and the Project Managers, the Coordinator will offer administrative support to ensure the effective delivery of the Eclipse Vision and the Eclipse Entrepreneurial Culture.

What You'll Do Here:

Technical

Assist in maintaining and refining the electronic files system and standard documents using Microsoft Office, and other software

Complete administrative functions of the Project Management department including (but not limited to) preparation of documents in coordination with administration,

Document and Distribute weekly PMO reports

Resource Loading

Milestone

Upcoming / Past Due Invoicing

Upcoming / Past Due Open (including Internal) Issues

Project Execution

At the direction of the assigned Project Manager:

Support the creation of the MS Project schedule throughout the planning phase of the project life cycle

Champion Project Release for the MS project schedule releases.  This includes the initial and modified milestone releases

Champion bi-weekly MS project schedule % complete updates

Bi-weekly Invoicing for T&M (Time & Material) projects

Facilitate project meetings as requested by the Project Manager

Attend Plan of the day meetings to act as Liaison with project managers.

Document and Distribute meeting minutes for:

Internal Design reviews

(Support) Customer Design reviews

Weekly White Board meetings

Plan of The Day meetings

Weekly Internal project meetings including kickoff

Weekly Customer project meetings including Kickoff

Record all SRED eligible activity through the project life cycle

Creation of PO Acceptance documentation

Creation of Customer Product Hazard ID 

Document and update open issues including internal open issues for the project team

Log all scope change requests in the Project Deviation Log

Communication of PPE requirements to Customer / Contractor and Vendors ahead of onsite travel

Ensure all project documentation is complete and filed

Project Checklists

Control, Release and Maintain Customer Documentation including math data

Create and maintain Project Fact Sheet

Ensure Long lead items have been ordered per the MS Project Schedule

General

Work requires professional written and verbal communication and interpersonal skills

Ability to work in a team environment and actively participate in group meetings safely

Work requires willingness to work a flexible schedule including weekends and or travel as required in varying timelines

Ensure scheduled milestones are met

Notify the appropriate departments if milestones are not met

Adhere to the Eclipse Project Operating Policy

Maintain good corporate citizen role in support of the Eclipse corporate Vision

Ensure that all business activities are performed with the highest ethical standards and in compliance with the Eclipse Automation Inc. Conduct Code

Foster the development of a culture reflective of the core values of the business

Complete other duties and projects as assigned

Travel:

Expectation of travel to Eclipse locations is less than 20% of time, however may be exceeded in exceptional circumstances to meet organizational needs

What We're Looking For: 

Education:

Diploma in Mechanical, Electrical or software technology, Business Administration or equivalent experience

Proficient in Microsoft Project or equivalent planning tool.

SolidWorks and/or AutoCAD would be a definite asset

Preference given to PMI candidates

Experience:

Project administration experience in a technical environment is an asset

Experience with project planning with excellent organizational skills, ability to multi-task

Experience working in a technical;/industrial environment.

Superior written and verbal communication skills

Ability to deal professionally and courteously with internal and external clients

Knowledge of engineering terminology and document types and structures would be an asset

What We Offer:

Reimbursement for tuition and professional dues

4 weeks of vacation and 3 paid personal days (to start)

RRSP matching program

Free snack program

Why Join Us:

Here at Eclipse Automation, creation and innovation are at our core, and our culture reflects that. Fast-paced and continuously fostering growth, we encourage the entrepreneurial spirit that our teams embody, and leverage each of their strengths to do better for our people, our clients, and our communities.Our teams are made up of innovators, thinkers, and doers, with the know-how and expertise to exceed expectations, and the relentless spirit to create and reinvent. Our people are what enable us to live up to our name - to eclipse all others, inspiring and creating outcomes that change the world. Eclipse Automation is committed to creating an accessible and inclusive work environment. It is our policy to recruit and select applicants solely on the basis of their qualifications. We are an equal opportunity employer that hires talent regardless of age, race, creed, colour, religion, national origin, ancestry, marital status, sexual orientation, gender identity or expression, disability, or any other status or condition protected by applicable law.

At Eclipse Automation, we believe in the power of human connection. We do not use AI in our hiring process; every application is personally reviewed by a member of our team to ensure each candidate receives careful consideration.

This publicly advertised job posting is for an existing vacancy. We are seeking a qualified candidate to join our team and assume the responsibilities of this role.

Eclipse Automation encourages applications from all qualified candidates. Those in need of accommodation at any stage of the recruitment process should notify [email protected]. Any information received that relates to accommodation needs of a ca