Ad Operations Specialist

We're looking for a sharp, detail-oriented Ad Operations Specialist to join our partnerships team. You'll support the full campaign lifecycle from trafficking and monitoring to pacing, cross-platform reporting, kick-off decks, and client-facing wrap-up decks for a roster of luxury brand clients across multiple ad platforms and dashboards. This is a hands-on execution role with room to grow. You'll work closely with the campaign management team, take clear direction, and bring strong platform knowledge and a meticulous eye for quality to everything you touch.

RESPONSIBILITIES

Campaign Trafficking & Execution

• Traffic direct-sold campaigns in Google Ad Manager (GAM) and social campaigns across Meta and Pinterest.
• Set up line items, ad units, and targeting parameters per campaign specs and insertion orders.
• Review media plans to ensure alignment with inventory requirements and client deliverables.
• Capture and document campaign launch screenshots in a timely manner.
• Support campaign launches across GAM, Facebook, Pinterest, Instagram, affiliate-based platforms, and other relevant ad operations systems.

Pacing & Reporting

• Monitor and update daily campaign pacing and performance across GAM, Meta, Pinterest, Klaviyo, Dashsocial, IAS and other dashboards.
• Pull weekly, monthly, and end-of-campaign reports across platforms and compile into structured summaries.
• Prepare kick-off call decks and wrap-up decks from performance data using Google Slides and Canva.
• Manage revenue reporting from internal dashboards with accuracy and consistency.

Campaign & Data Management

• Manage Asana tasks to ensure all campaign deliverables are tracked, executed, and up to date.
• Analyze Invalid Traffic (IVT) performance via IAS and flag anomalies as needed.
• Execute tasks with a focus on quality, accuracy, and attention to detail.

Collaboration & Communication

• Work closely with Campaign Managers and the Senior Ad Operations Specialist to align on priorities and deliverables.
• Communicate proactively on task status, blockers, and risks before they become issues.
• Provide backup support for ad-hoc requests and operational needs as directed by management.
• Collaborate across teams to align individual task execution with broader campaign objectives.

REQUIREMENTS

Must-Have

• 3-4 years of ad operations experience, ideally on the publisher side.
• Hands-on proficiency in Google Ad Manager including trafficking, reporting, and creative management.
• Experience trafficking social campaigns in Meta Ads Manager and Pinterest.
• Strong analytical skills in Google Sheets / Excel.
• Solid storytelling ability, comfortable preparing polished campaign decks in Google Slides & Canva for client-facing and internal use.
• Ability to integrate AI tools into daily workflow to improve efficiency across repetitive tasks.
• Strong time management, able to prioritize across multiple concurrent campaigns without constant oversight.
• Clear, professional communication with both internal teams and external stakeholders.
• Proactive problem-solving mindset, flags issues early and proposes solutions.

Nice-to-Have

• Experience building dashboards in Looker Studio.
• Familiarity with affiliate platforms such as Rakuten, CJ, or similar.
• Hands-on experience using AI tools such as Claude, ChatGPT, or Manus AI to automate repetitive tasks, streamline reporting workflows, and improve daily operational efficiency.
• Experience pulling data insights and presenting them in a structured, client-ready format.

WHAT TO EXPECT

• Full-time or part-time (approximately 3-5 hours per day) contract engagement.
• Fast-paced, deadline-driven environment with multiple concurrent campaigns across platforms.
• Clear direction and fast feedback loops from the Ad Ops and Campaign Management team.
• Exposure to luxury brand clients and premium editorial advertising standards.