Executive Assistant - Virtual Assistant

Introduction

We are looking for a highly organised and proactive part-time Executive Assistant - Virtual Assistant to support the owner of an events consulting business.

The ideal candidate is dependable, detail-oriented, and comfortable managing client administration, vendor coordination, follow-ups, proposals, and day-to-day executive support.

This is a part-time role.

Must be available to work Pacific Standard Time (PST) hours.

Duties & Responsibilities

• Manage and organise client, contact, and vendor records
• Track business connections and preferred vendors
• Prepare proposals and support new client onboarding
• Request, collect, and follow up on vendor quotes
• Maintain vendor trackers and related documentation
• Send meeting notes, action items, and follow-up reminders
• Provide scheduling and general executive support
• Handle administrative matters when the business owner is unavailable
• Keep files, records, and internal processes organised
• Assist with client follow-ups and business coordination
• Request referrals and reviews from existing clients
• Support basic social media posting when needed

Desired Experience & Qualification

• Previous experience as an Executive Assistant, Virtual Assistant, or Administrative Assistant

• Strong organisational and follow-up skills

• Excellent attention to detail

• Confident communicating with clients, vendors, and stakeholders

• Strong written and spoken English

• Able to work independently and manage multiple priorities

• Experience preparing proposals and maintaining trackers

• Comfortable with email, spreadsheets, calendars, and online business tools

• Experience supporting an events, consulting, or service-based business is an advantage

• Social media support experience is a plus

Package & Remuneration

USD 600 per month, approximately R10,100 per month, depending on the prevailing exchange rate.

The salary will be paid in US dollars, so the ZAR equivalent may fluctuate slightly based on currency movements.

Interested?

Please fill out the assessment below; it is your application. It will take up to 40 min and should be done on a computer, not a phone.

https://www.ondemandassessment.com/o/JB-OSU3G1U5X/landing?u=1128890

Only shortlisted candidates will be contacted. If you have not received any communication from us within 30 days of the job posting, please consider your application unsuccessful.