CCI Mechanical, Inc. - Tool Coordinator

About Us

We specialize in the design, installation, service, and maintenance of commercial and industrial projects. As a design-build leader, our team has constructed and maintained mechanical systems for a wide variety of high-profile clients, including hospitals, data centers, manufacturers, hotels, universities, office buildings, and more.

Job Summary

The Tool Coordinator supports field operations by ensuring tools and equipment are available, maintained, accurately tracked, and delivered where needed. Reporting to the Purchasing Manager, this role coordinates purchasing, inventory, repairs, and deliveries while supporting safe, organized warehouse and facility operations. The position calls for strong communication and organizational skills, knowledge of tools and equipment, and a commitment to responsive service and safety.

Essential Duties & Responsibilities

• Manage the daily operations of the Tools Department, ensuring tools and equipment are available, maintained, and properly tracked.
• Purchase expendable and consumable tools and supplies while monitoring pricing, usage, and inventory levels.
• Inspect, maintain, and coordinate repairs for tools and equipment to maximize service life and reduce replacement costs.
• Research and evaluate new tools, equipment, and repair methods to improve operational efficiency and support field teams.
• Review incoming tools and equipment for quality, functionality, and readiness for deployment.
• Fulfill tool and equipment requests from field leaders and technicians in a timely manner.
• Maintain accurate records within the asset tracking system, including assignments, transfers, repairs, and inventory adjustments.
• Generate and review inventory, assignment, and utilization reports to ensure accountability and operational efficiency.
• Conduct regular audits of tool and equipment inventories at company facilities and job sites.
• Coordinate the distribution, collection, and movement of tools and equipment between shops, yards, and project locations.
• Dispatch internal deliveries and maintain the delivery schedule while prioritizing efficient support of field operations.
• Manage relationships with repair vendors and expedite external repairs as needed to minimize downtime.
• Maintain accurate purchasing records and process purchase orders in accordance with company procedures.
• Assist with the organization, maintenance, and appearance of yard, warehouse, and facility areas.
• Manage chemical, lubricant, and waste oil storage in compliance with company policies and safety requirements.
• Support facility maintenance activities as needed.
• Perform other duties and special projects as assigned.

Qualifications

• Communication - communicates clearly and concisely.
• Customer orientation - establishes and maintains long-term customer relationships, building trust and respect by consistently meeting and exceeding expectations.
• Interpersonal skills - able to work effectively with other employees, supervisors, and external parties.
• Policies & Procedures - demonstrates knowledge and understanding of organizational policies, procedures and systems.
• PC skills - demonstrates proficiency in Microsoft Office applications and others as required.
• Basic skills - able to perform basic mathematical calculations, balance and reconcile figures, punctuate properly, spell correctly and transcribe accurately.
• Preferred experience in inventory management, asset tracking, and ERP usage.
• Knowledge of tools, equipment, maintenance, and repair processes.
• Commitment to safety.
• Ability to prioritize in fast paced environment.

Physical Demands

Requires prolonged sitting, some bending, stooping and stretching. Requires eye-hand coordination and manual dexterity sufficient to operate required construction equipment including tools, ladders, forklift, etc. Requires normal range of hearing and eyesight to record, prepare and communicate reports. Requires lifting of up to 75 pounds occasionally. Work is performed in warehouse but occasionally requires work at construction sites both indoors and outdoors throughout the year.

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

Affirmative Action Policy

Please review our Affirmative Action Policy.

Notice to Prospective Employees

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process - it is probably fraudulent.