Mail Room Processor

The Mail Room Processor is responsible for the secure handling and distribution of sensitive correspondence, including financial, legal, and compliance-related materials. This position applies acquired job skills and company procedures to maintain audit-ready documentation and safeguard private information in a fast-paced, physical and digital document-management environment.

Responsibilities will include:

• Process, log, and distribute incoming and outgoing mail, packages, and compliance-related correspondence.
• Verify that all mail handling and storage procedures comply with company privacy and data protection policies.
• Maintain accurate tracking records for sensitive materials, including legal, financial, or customer data.
• Scan, label, and securely upload digital copies of documents into approved systems.
• Identify and escalate potential compliance or privacy concerns related to mail handling or documentation.
• Coordinate with the Compliance and Privacy team to ensure adherence to retention and destruction policies.
• Assist in internal and external audit preparation by maintaining organized and complete mailroom records.
• Operate and maintain mailroom equipment while ensuring confidentiality and security standards are met.
• Support the implementation of new processes or technologies that improve mailroom security and efficiency.
• Collaborate with cross-functional teams to ensure timely and secure distribution of sensitive materials.

Minimum Qualifications:

• High school diploma or equivalent required.
• 1+ year of experience in mailroom, administrative support, or document handling.
• Strong attention to detail and accuracy in processing documentation.
• Ability to maintain confidentiality and comply with privacy standards.
• Basic computer proficiency, including Microsoft Office and document management systems.

Preferred Qualifications:

• Associate’s degree or coursework in business administration, compliance, or information management.
• Experience handling regulated or confidential materials.
• Opex Machine Operations.
• Familiarity with compliance and data privacy principles.
• Experience working in a fast-paced corporate or technology environment.
• Strong organizational and problem-solving skills with a focus on process improvement.