Procurement Administrative Supervisor

About the Company

Export Packers Company Limitedis a multi-faceted, growth-oriented international food company. Since 1937, this privately owned family company based in Ontario, Canada, has built itself into a global food expert, providing exceptional service and innovative solutions to its industry partners. The company’s success is driven by its dedicated employees' professionalism and entrepreneurial spirit. Our Head office is located in Brampton, Ontario.

Role Summary

The Procurement Administrative Supervisor is responsible for overseeing the procurement support team and coordinating administrative activities throughout the procurement process. This role ensures accurate and timely purchase order processing, vendor communication, shipment tracking, reporting, and documentation. Working closely with internal departments and external vendors, the Procurement Administrative Supervisor supports efficient procurement operations, resolves administrative and process-related issues, and identifies opportunities to improve workflows and team performance.

Responsibilities

• Lead and supervise the procurement support team, providing guidance, training, and ongoing support to ensure effective day-to-day operations.
• Prepare reports and presentations for senior management summarizing procurement performance, shipment status, and operational activities.
• Generate reports to monitor on-time shipments and work closely with the procurement team, Logistics, and vendors to ensure delivery timelines are met.
• Prepare ad hoc reports and provide administrative and reporting support to the broader Procurement team.
• Maintain accurate procurement records, including contracts, purchase orders, vendor communications, and shipping documentation.
• Generate and process purchase orders, ensuring accuracy and timely completion.
• Liaise with vendors to obtain shipment updates, shipping documentation, and other required information.
• Ensure relevant internal and external stakeholders receive accurate and timely communications regarding purchase orders and shipment status.
• Support and coordinate the full-cycle procurement process, from requisition through to payment, ensuring activities are completed accurately and efficiently.
• Work collaboratively with Finance, Logistics, Sales, and other departments to support smooth procurement operations and resolve process-related issues.
• Monitor procurement processes and identify opportunities to improve efficiency, accuracy, and overall workflow.
• Address and resolve procurement-related issues, including late deliveries, documentation discrepancies, and process delays, working closely with vendors and internal stakeholders.
• Monitor team performance and encourage regular feedback from team members and stakeholders to identify opportunities for process improvement and innovation.
• Other duties as assigned.

Qualifications/Skills

• 3 to 5 years of experience in Procurement or a related field.
• 2 to 3 years of supervisory or team leadership experience is an asset.
• Post-secondary education in Business, Logistics, Supply Chain Management, or a related discipline is an asset.
• Advanced proficiency in Microsoft Excel and the Microsoft Office Suite.
• Experience with Microsoft Dynamics 365 or other ERP systems is an asset.
• Strong organizational and multitasking skills, with the ability to manage competing priorities and meet deadlines.
• Excellent analytical and problem-solving abilities, with strong attention to detail and accuracy.
• Strong written and verbal communication skills, with the ability to work effectively with internal stakeholders and external vendors.
• Ability to lead, support, and develop a team while fostering collaboration and accountability.
• Ability to work independently and collaboratively in a fast-paced environment.
• This position is based in a professional office setting, with work primarily performed at a desk using a computer, phone, and other standard office equipment.

Benefits

• Hybrid - 1 day work from home per week
• Summer hours
• Competitive vacation and Personal day policy
• Employee Discounts on consumables
• Employee Assistance Program
• Company Paid Benefits
• RRSP Match Program

The annual base salary for this role is expected to fall between $65,000 and $80,000.

This is an existing vacancy.

Export Packers is an equal opportunity employer committed to promoting diversity of thought, ideas, perspective and people. We create an inclusive environment that attracts, retains and values people of all backgrounds by treating all people in a way that allows them to maintain their dignity and independence through inclusion, integration and equal opportunity. We are committed to meeting the needs of those who interact with Export Packers in accordance with Federal and provincial laws.

In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act, 2005, Export Packers has an Accommodation Policy as part of our hiring process. Should you require accommodation, please advise the People & Culture Department.

Please note: A criminal background check is required for all candidates and will be conducted in the final stages of the hiring process. This will be facilitated by our team, with full details provided during the selection process.

Please note that we use artificial intelligence to screen, assess or select applicants for the position.