Logistic Services Group Lead

The expected hiring range for this position is:

Please note that the pay range information is a general guideline only. The pay offered to a selected candidate will be determined based on factors such the scope and responsibilities of the position, qualifications of the selected candidate, business considerations, internal equity, and external market pay for comparable jobs.

This position is not eligible for sponsorship assistance.

About the Role:

Fermilab is seeking a Logistic Services Group Lead who under general supervision, will provide overall direction for both Traffic/Shipping, Receiving and Mailroom functions at Fermilab’s Batavia site and the Lead, South Dakota location. The Logistic Services Group Lead oversees inbound and outbound logistics, hazardous material shipments, export control compliance, freight bill auditing, and safety/incident management while supervising a team. The role also supports budgeting, statistical reporting, training program administration, and the development of logistics related computer tools and databases.

What your day-to-day as a Logistic Services Group Lead will look like:

Team Supervision & Personnel Management

• Lead a combined Traffic, Receiving and Mailroom teams (7-8 staff); responsible for hiring, promotions, performance reviews, training, disciplinary actions, and team exits.

Inbound Logistics (Receiving)

• Manage import tariffs, duties, and customs clearance; coordinate with Fermilab’s customs brokers; ensure compliance with export-control regulations and U.S. Customs requirements.

Outbound Logistics (Traffic & Shipping)

• Direct daily activities of the Traffic/Shipping and Mailroom groups; audit and approve freight bills; negotiate cost-effective rates; oversee shipment of hazardous materials, household moves, and high-value or special shipments.

Hazardous-Material & Regulatory Compliance

• Apply knowledge of IATA, DOT, IMDG, CFR 49 & 15, and export-control rules to guarantee safe and lawful transportation of hazardous cargo.

Export-Control Program Management

• Review CRADA and SPP agreements for licensing needs; provide training and guidance on export-control compliance to laboratory personnel.

Freight Claims & Cost Recovery

• Assess, prepare, and file freight claims for lost or damaged materials; implement claim-prevention procedures.

Safety & Incident Management

• Lead accident/incident investigations; produce recommendations and oversee corrective-action implementation.

Training & Database Maintenance

• Maintain training databases for both Traffic and Receiving functions; develop and maintain computer programs and logistics databases.

Statistical Analysis & Reporting

• Compile and interpret logistics performance metrics; prepare regular reports for senior management and the Department of Energy.

Budgeting & Financial Authority

• Assist the Division Lead with budgeting; authorized to commit Laboratory funds for freight and logistics expenses.

Cross-Site Coordination

• Ensure consistent logistics operations and compliance across the Batavia campus and the Lead, South Dakota site.

Strategy and Program Development

• Contributes to development of policies, procedures, and operational improvements for the assigned functional area.
• Supports long-term planning, resource prioritization, and process optimization.
• Provides data analysis and recommendations to the Division Leader to improve efficiency and compliance.

Operational, Resource, and Safety Management

• Ensures safe, compliant operation of logistics.
• Manages staffing levels, workload planning, and resource allocation within the group.
• Conducts field inspections as needed.
• Oversees adherence to DOE regulations, Laboratory policies, and applicable federal requirements.

Internal and External Engagement

• Collaborates with scientific, operational, procurement, and administrative partners across Fermilab.
• Coordinates with vendors, regulators, and DOE offices as required by the functional area.
• Represents assigned operations in cross-division initiatives and committees.

Physical Demands, Work Environment, Travel

• Occasional on site inspections of shipping docks (standing, walking, lifting ≤ 50 lb.).
• Primary work location is an office environment; periodic field work required for the assigned specialty only.
• Minimal travel (≤ 10 %) - only as needed for the employee’s specific functional area (e.g., site visits to the South Dakota location for Logistics, vendor facilities, etc.).

Other Job Duties

• Performs other duties as assigned by supervisor.
• Abides by and is responsible for performing all duties in accordance with all environmental, health and safety regulations and practices pertinent to this position.

Essential Competencies and Attributes for Success:

• Bachelor’s degree in a relevant field (Logistics, Transportation, Business, Supply Chain, Engineering, or related) and 5+ years of progressive experience in logistics; or
• An equivalent combination of education and relevant professional experience that demonstrates the ability to perform the responsibilities of the role.
• Demonstrated supervisory experience for a multi-disciplinary team.

Preferred:

• Advanced degree or professional certification specific to the functional area (e.g., Certified Fleet Manager, Certified Property Manager, CSCP, CTP).
• Experience with DOE wide systems (SAP, Oracle Asset Management, integrated logistics platforms).
• Proven record of cost saving initiatives or process improvement projects within the assigned domain.

Applicable Knowledge, Skills and Abilities Required:

• Knowledge of logistics and hazardous-material regulations (IATA, DOT, IMDG) and CFR 49 & 15.
• Familiarity with export-control regulations and experience interacting with commercial freight carriers.
• Ability to interpret and apply federal, state, and DOE transportation, property, and import/export laws.
• Strong analytical and data management skills; familiarity with relevant software (Oracle eBs, logistics databases, etc.).
• Ability to work effectively in a diverse workforce and uphold Fermilab’s commitment to equity, diversity, and inclusion.

Work Arrangement:

Please note that the described work arrangement is subject to change based on business needs and is not guaranteed to be final.

• Onsite: This is an onsite role, and the candidate must be able to work from our Batavia Office.

Benefits/Perks:

Fermilab offers a competitive and comprehensive benefits program, including:

• Medical, Dental, Vision and Flexible Spending Accounts
• Paid time off
• Life insurance
• Short and Long-term disability insurance
• Retirement benefits
• Onsite day care

Why Fermilab:

Fermilab is America’s premier laboratory for particle physics and accelerator research, funded by the U.S. Department of Energy. We support discovery science experiments in Illinois and locations around the world, including deep underground mines in South Dakota and Canada, mountaintops in Arizona and Chile, CERN in Europe and the South Pole.

Pre-Employment Screening:

Drug-Free Workplace & Pre-Employment Screening

Fermilab is dedicated to fostering a safe, productive and drug-free environment. An offer of employment is contingent upon the successful completion of a background check and drug screening.

HSPD-12

In accordance with Homeland Security Presidential Directive 12 (HSPD-12) new employees are required to obtain and maintain a HSPD-12 Personal Identity Verification (PIV) Credential. To obtain this credential, new employees must successfully complete and pass a federal background check investigation. This investigation includes a declaration of illegal drug activities, including use, supply, possession, or manufacture. This includes marijuana and cannabis derivatives, which are still considered illegal under federal law, regardless of state laws. Failure to obtain or maintain such government access authorization could result in the withdrawal of a job offer or future termination of employment.

Foreign Government Sponsored Activities

Fermilab employees, and certain guest researchers and contractors, are subject to particular restrictions related to participation in Foreign Government Sponsored or Affiliated Activities, as defined and detailed in United States Department of Energy Order 486.1A. Such individuals will be asked to disclose any participation for review by Fermilab's Office of General Counsel.

REAL-ID Requirement for access to Fermilab Campus

Fermilab requires all members of the public to produce a REAL-ID, or equivalent, to access the Fermilab Campus for interviews or career events. A list of acceptable forms of ID can be found here: https://get-connected.fnal.gov/wp-content/uploads/2021/09/REALID-Documents.pdf. If a candidate is selected for an interview but does not possess any of the equivalent documents, we may schedule a virtual interview.

Equal Opportunity Statement

Fermilab is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information, and other legally protected categories.