Administrative Assistant

Administrative Assistant

Company: Flowitec Group Ghana Limited
Location: Spintex
Job Type: Full-Time

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Company Profile

Flowitec Group Ghana Limited provides engineering and procurement solutions across West and East Africa. The company supplies high-quality products for Maintenance, Repair and Operational (MRO) needs, as well as project requirements, including expansions, modifications, and new setups.

Flowitec partners with world-renowned manufacturers to supply high-quality pumps, valves, electric motors, control systems, and related components to industries such as mining, food and beverage, water treatment, agriculture, petrochemical, power generation, and municipal infrastructure.

As a solution-driven engineering organization, Flowitec specializes in pump systems, rotating equipment, fluid control systems, and mechanical seals for industrial, water, mining, and marine-related applications.

Job Description

Flowitec Group Ghana Limited seeks an organized, proactive, and professional Administrative Assistant to support its daily office operations. The successful candidate will help maintain accurate records, coordinate administrative activities, manage correspondence, and ensure the smooth and efficient running of the office.

The ideal candidate will demonstrate strong organizational skills, attention to detail, effective communication, and the ability to handle multiple tasks while maintaining professionalism and confidentiality.

Key Responsibilities

• Provide administrative and clerical support to ensure smooth daily office operations.
• Organize, maintain, and update office files, documents, and records.
• Manage correspondence, emails, and other office communications.
• Prepare, format, and maintain reports, letters, presentations, and other business documents.
• Assist with scheduling meetings, coordinating appointments, and managing office calendars.
• Handle incoming calls and inquiries professionally and direct them to the appropriate personnel.
• Support the coordination of office supplies and other administrative requirements.
• Maintain accurate records and ensure the confidentiality of sensitive information.
• Assist with administrative tasks and coordinate activities across departments.
• Prioritize tasks, meet deadlines, and support the team in achieving its operational objectives.

Educational Requirements and Qualifications

• HND or Bachelor’s Degree in Business Administration, Secretaryship, Office Management, or a related field.
• 1–3 years of experience in an administrative or office support role.
• Strong organizational, filing, and record-keeping skills.
• Excellent written and verbal communication skills.
• Ability to multitask, prioritize tasks, and meet deadlines.
• Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint, as well as email.
• High level of professionalism, discretion, and confidentiality.
• Good interpersonal and customer service skills.
• Experience working in an engineering or industrial company is an advantage.

How to Apply

Apply online by clicking on the application button

Application deadline: 29 October 2026.