Project Coordinator

Job Description Summary

Job Description

What will you do:

• Own and maintain project cost and commercial controls, including BoQ baselines, scope changes, invoicing, cash-flow forecasting, and variation tracking.
• Monitor project costs, margins, commitments, and actual spend, identifying variances and recommending corrective actions.
• Support contract administration, including claims, change orders, payment milestones, and invoice reconciliation.
• Maintain project schedules and baselines, tracking milestones, critical paths, risks, issues, assumptions, and dependencies.
• Consolidate project progress data and provide forward-looking reporting to identify schedule, resource, and delivery risks.
• Develop and maintain Power BI dashboards covering cost, progress, contract status, and overall portfolio performance.
• Automate and standardize reporting and data processes using Power Automate, Power Query, SQL, and other project control tools.
• Ensure data quality, consistency, and accuracy across project reporting, with appropriate reconciliation and audit controls.
• Prepare and present monthly project reviews to senior leadership, translating financial and schedule data into clear insights and recommendations.
• Partner with Project Managers, Finance, Tendering, Supply Chain, and Delivery teams while promoting consistent project controls standards and ways of working.

What will you bring:

• Bachelor's degree in commerce, Accounting, Business Administration or a related discipline.

• Minimum 3 years of progressive experience spanning documentation control, contract financial analysis, data analysis and project services within a large engineering or industrial organization.

• Demonstrated ownership of cost, progress and contract reporting on a mega-programmed, including BoQ generation, scope-to-item analysis and tracking of invoiced, remaining and not-yet-started scope.
• Proficient in Microsoft Office Suite.

• Proven experience managing cashflow and invoicing data flows in partnership with Finance, with a measurable reduction in billing disputes.

• Experience supporting operations across multiple regions.

What will make you stand out :

• Microsoft Power Platform capability (Power Apps, Power Automate, Dataverse) applied to reporting and control workflows.
• Advanced Excel including VBA-based automation ; working SQL proficiency for data extraction and reconciliation.
• Formal training in project scheduling and planning.

• Python for data processing, and PowerShell or VBA for supporting automation.

• Hands-on experience with EDMS platforms, transmittals and formal documentation control.

• Tableau alongside Power BI for regional reporting standardization.

• Experience in energy, power systems, data centre or industrial project environments.

Additional Information

Relocation Assistance Provided: No