Capital Administrator

We're looking for a Capital Administrator to join our Operations & Infrastructure team in Rancho Bernardo, CA.

In this role, you'll provide administrative, financial analytical, and governance support for our capital and overhead budgets. You'll collaborate with Operations, Finance, Procurement, project managers, and other business stakeholders to maintain financial data, monitor expenditures, support forecasting, coordinate governance activities, and develop reporting that enables informed business decisions.

This position is well suited for an organized, analytical professional who enjoys working with financial data, identifying trends and discrepancies, improving processes, and translating complex information into actionable insights. Success requires attention to detail, sound judgment, strong critical-thinking skills, and the ability to independently manage competing priorities.

DUTIES AND RESPONSIBILITIES:

• Administer and maintain capital and overhead budget data, expenditures, commitments, forecasts, funding records, and supporting documentation.
• Analyze financial performance against approved budgets and forecasts, identifying variances, spending trends, emerging risks, and opportunities for improvement.
• Support monthly and quarterly capital and overhead forecasting, including expenditure projections, estimates to complete (ETC), estimates at completion (EAC), and financial reconciliations.
• Coordinate capital funding requests through established review and approval processes, ensuring submissions are complete, accurate, and decision-ready.
• Develop and maintain financial dashboards, scorecards, key performance indicators (KPIs), and management reports that provide visibility into capital and overhead performance.
• Collaborate with Finance, Procurement, Operations, and project managers to reconcile actual expenditures, purchase commitments, forecasts, and approved budgets, resolving discrepancies and maintaining data accuracy.
• Create and manage SAP® purchase requisitions and support purchase order administration, invoice reconciliation, vendor expenditures, and financial closeout activities.
• Coordinate capital governance and budget review meetings, including preparation of financial packages, documentation of decisions, tracking of action items, and follow-through to closure.
• Monitor overhead expenditures across operational categories, including labor, facilities maintenance, utilities, contracted services, and other operating expenses, to support budget compliance and forecast accuracy.
• Identify and implement improvements to financial administration, reporting, workflows, data integrity, and internal controls to improve efficiency and decision-making.
• May represent the organization with outside organizations.
• Provides direction to support staff and may provide direction to less experienced professional staff.
• Maintains the strict confidentiality of sensitive information.
• Performs other duties as assigned.
• Responsible for observing all laws, regulations, and other applicable obligations wherever and whenever business is conducted on behalf of the Company.
• Expected to work in a safe manner in accordance with established operating procedures and practices.