Warehouse & distribution Operator

Join us and celebrate the beauty of human experience. Create for happier, healthier lives, with love for nature. Together, with kindness and humility, we deliver food innovations, craft inspired fragrances and develop beauty and wellbeing solutions that make people look and feel good. There’s much to learn and many to learn from, with more than 16,800 employees around the world to explore ideas and ambitions with. Dive into varied, flexi-ble, and stimulating environments. Meet empowered professionals to partner with, befriend, and stretch your skills alongside. Every day, your energy, your creativity, and your determination will shape our future, making a positive difference on billions of people. Every essence of you enriches our world. We are Givaudan. Human by nature.

CORE RESPONSIBILITIES:

• Collect and consolidate shipping schedules and Inventory data to plan weekly and daily material flows.
• Review customer orders, create shipments for orders which Is due to be processed, as well as requisitions to determine Items to be moved, gathered and/ or distributed, prioritize picking orders.
• Preparation of materials/ products for shipment for correct amount and type of products.
• Ensure that all relevant documentation associated with each order/ shipment Is printed/ emailed.
• Print labels associated with the orders and tremcard documents when required.
• Inspect and ensure that for all customer shipments, the correct batches were picked, materials are clean, correctly labelled, palletized and wrapped before leaving the site.
• Book vehicles with transporter portal for deliveries and supply the transporter with required documents for completing shipment to the customer. Conducts inspection of vehicles delivering and collecting materials.
• Reception of incoming materials, ensure goods is received in an orderly manner according to standards set. Check that all materials/ products are received according to correct documentation and checked according to the system. Ensure that all inbound products to be warehoused into the correct storage locations and scanned accurately to the relevant bins. All materials/ products to be booked into the system once physical check has been done. Finalize all related administrative tasks related to receipt. Upload relevant documents onto the google drive.
• Execute the following functions and operate mechanical handling equipment for which you are trained and certified: loading, unloading, moving, stacking and staging of products and materials in dedicated areas.
• Support with customer returns by arranging collection with the transporter, generate documentation for customer collection, monitor process until the goods arrive back on site and process goods Inbound on arrival. Complete returns process against the standard.
• Support the team in executing physical inventories and cycle counts, ensuring proper stock rotation, disposal of unused/ obsolete materials/ products and maintain accurate inventory records in the warehouse management system. Support the financial year end stock count and support auditor and financial team with requirements.
• Share and review inventory report with planning/ customer team as requested.
• Ensure warehouse operations is done in compliance with company (EHS) guidelines and public safety regulations, i.e. when involving forklifts, power equipment, or manipulation of hazardous materials/ products.
• Support to arrange for and creation of POs for maintenance of warehouse installations and equipment by keeping them clean, safe and operational, reporting service requests as needed. Ensure an audit trial and record of all services are saved on Shared Drive.
• Work with the local transporter to ensure all customer deliveries are done on time and without incident. Attend monthly meetings with the transporter and communicate with transporter when required.
• Assist the logistics coordinator and warehouse operator to ensure signed PODs are received for all customer deliveries and shipment-end has been updated In SAP within one week from customer delivery date. Support with customer delivery queries when required.
• Housekeeping of warehouse and distribution area (inside and outside)
• Ensure all records related to your functional area are filed and shared on the Google drive.
• Report all warehouse incidents and activities to your direct line manager.
• Execute any other reasonable tasks as required and assigned by management.

SKILLS:

• Solid knowledge of warehouse process flow.
• Good understanding of shipping and receiving regulations and protocol.
• Good knowledge of transportation supplier landscape.
• Good knowledge of material/ product safety/ security norms and regulations.
• Good knowledge of Inventory processes and tools
• Knowledge of supply chain dependencies and processes
• Operation of electronic equipment used in daily warehouse/ distribution functionality (especially Forklift)
• Must have Forklift License
• Physically fit to lift and handling heavy equipment.
• Strong written and oral communication.

At Givaudan, you contribute to delightful taste and scent experiences that touch people’s lives. You work within an inspiring teamwork culture - where you can thrive, collaborate and learn from other talented and passionate people across disciplines, regions and divisions. Every essence of you enriches our world. Givaudan is committed to equal opportunities. Therefore, we welcome applications regardless of cultural and social background, gender, age, religion or sexual identity. We also have a safe work environment, progressive working conditions and are certified as an equal pay employer.