Office Manager

Description

Global-e (Nasdaq: GLBE) is the world’s leading platform for global direct-to-consumer e-commerce, enabling brands and retailers to seamlessly sell worldwide, delivering localized experiences across markets.

Trusted by some of the world’s most recognized brands including Adidas, Alo Yoga, Logitech, Hugo Boss, Marc Jacobs, and Victoria’s Secret, we operate on a massive global scale through dynamic teams across North America, EMEA, and APAC.

Our technology-based end-to-end solution combines advanced localization capabilities, streamlined global operations and extensive big-data analytics, covering everything merchants need to scale worldwide. We’re a fast-moving, highly collaborative company where innovation, creativity, ownership, and impact are part of everyday work.

As Global-e continues to expand, we are looking for an Office Manager who will be involved in managing the day-to-day running of the office, HR admin tasks and employee welfare events. The ideal candidate will have strong organizational and interpersonal skills and the ability to work under pressure in a fast-paced environment.

Responsibilities:

• Managing the day-to-day office administration as needed, ensuring the office is organized, well-stocked and welcoming.
• Handling all purchasing requests including sourcing, comparing, and managing all suppliers/vendors and supporting marketing team.
• Partnering with Global-e’s global IT team in on and offboarding, overseeing all equipment and inventory needs in the UK and Europe.
• Working closely with the Finance team, managing the expense and invoice processing. Need to understand invoicing processes.
• Managing all health and safety processes ensuring that the office is operating in accordance with regulations.
• Working closely with the HR team, taking initiative for employee social events.
• Assisting with employee onboarding and offboarding processes.
• Responsible for welcoming new joiners, doing introduction and health and safety tour of the office. Ensuring that their workspace and computer is ready for their first day of work.
• Providing proactive and efficient assistance to management and employees.
• Working with the facilities team in the building to ensure any office issues are fixed promptly.

Requirements

• 4+ years prior experience as an Office Manager, in a fast-growing and agile business.
• Facilities management and office administration experience is required.
• Ability to source and manage suppliers.
• Experience in working with Finance to process invoices.
• Prior experience in facilitating office and offsite cultural events.
• Excellent time management and organizational skills with a strong ability to multi-task and handle many projects simultaneously and independently.
• Must be proactive and adaptable, with an eye for detail.
• Excellent interpersonal and communication skills.
• Must be able to work from the office Monday, Tuesday & Thursday.