Accounts Manager

Position: Accounts Manager

Setup: Onsite

Schedule: Monday to Friday | 6:00 AM to 3:00 PM (Day-Shift)

Key Responsibilities

1. Financial Management & Reporting

• Manage monthly, quarterly, and year-end financial closing processes
• Prepare and present financial reports to the Directors
• Produce Profit & Loss, Balance Sheet, and Cash Flow reports
• Perform variance analysis and financial performance tracking
• Monitor operational expenses and overall firm profitability
• Maintain general ledger and perform account reconciliations

2. Trust Accounting (Critical Function)

• Manage and reconcile legal trust accounts and client monies
• Accurately record trust receipts and disbursements
• Ensure trust account balances align with client ledgers
• Prepare trust reconciliation reports and audit-ready documentation
• Maintain strict confidentiality and regulatory compliance
• Ensure adherence to Australian Legal Trust Accounting requirements

3. Legal Billing & Accounts Receivable

• Process legal billing and invoicing for matters and services
• Monitor Work in Progress (WIP) and billable time recording
• Track debtor aging and follow up on outstanding invoices
• Coordinate billing adjustments with Directors and legal staff

4. Australian Payroll

• Process payroll for Australian employees in compliance with AU regulations
• Maintain employee payroll records and entitlements
• Calculate leave accruals, superannuation, and statutory deductions
• Prepare payroll reports and summaries
• Coordinate with Directors for payroll approvals

5. Cashflow, Budgeting & Forecasting

• Prepare rolling cashflow forecasts
• Monitor receivables and payables
• Assist Directors in budgeting and financial planning
• Identify financial risks and provide actionable recommendations

6. Compliance & Audit

• Maintain financial records in accordance with accounting standards and legal requirements
• Assist in internal and external audits
• Ensure proper documentation and audit trails are maintained
• Support regulatory and reporting compliance requirements

7. Client Operations Support

• Coordinate with legal and operational teams regarding financial concerns
• Provide financial insights to support firm decision-making
• Assist in monitoring operational costs

8. Team Leadership

• Supervise and mentor 2-3 onsite accounting staff
• Review and approve team output
• Provide coaching and training to team members
• Improve workflows and documentation processes
• Ensure all deliverables meet deadlines and client expectations

Qualifications

• Bachelor's degree in Accountancy, ( CPA)
• Minimum of 5 years accounting experience
• Experience in legal firm accounting or trust accounting (highly preferred)
• Experience supporting Australian clients
• Experience processing Australian payroll
• CPA is preferred but not required
• Strong knowledge of accounting standards